Free CRM for Pilates instructors
The best online CRM for your studio. Add all your clients, write down specifics and never forget a detail again, for free!
The CRM big studios wish for
With Vev you get everything a studio CRM should do, all the clients information securely saved online, waiting for when you need it most.
Add as many clients to the system as you want, and as much information about each client too. Besides being a studio CRM, the system can do much more for your studio, like receive appointments through your own online page, and process payments. All for free.
You are moving in the right direction, no matter how you choose to use the Vev CRM for studios. Check out some of the other benefits 1 scroll down, or immediately join 1000’s of other happy pilates instructors using Vev!
Run your studio on auto-pilot With your new toolset
Overview
Customers
Auto pilot
Learn
Marketing
Sell
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver workouts. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
Overview
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver workouts. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a workout again.
Client history
See exactly what kind of workouts your clients had at your studio last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your studio. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your studio.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their workout.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Marketing
Cover your studio
Add a cover to your header that matches your studio. Impress your clients of your studio even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your studio. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your studio to let your clients schedule workouts by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other studios. Tell your clients why you're the best studio.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Sell
Add your workouts and more
Decide what you offer at your studio. Add descriptions for your workouts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a workout again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a workout.
In case you missed anything.
Is Vev’s CRM software for pilates instructors free to use?
Yes, the standard version of Vev for will always be free. Here at Vev we want to level the playing field between big- and small studios, starting with giving everyone access to the best software.
Talking about big studios, we do offer a paid version of Vev with features that pilates instructors running larger studios will die for. Vev+ gives you automatic tax reports, access to advanced client data, and a bunch of other things.
However, the standard version of Vev for studios will always be free. Allowing any pilates instructor to get unlimited appointments for their studio.
Can anyone start a studio with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream studio. You only need a name to get things going. To help pilates instructors even more, every page comes with a default price list that you can edit the best way you see fit. Set your business colors and upload a logo to make it uniquely yours.
What can Vev’s CRM for pilates instructors do for me?
Most importantly, it helps you to keep your studio organized. Keep track of your client and all their information. Vev’s CRM for studios helps you to store all client data conveniently in one spot, who booked, and when.
Plus, you can add specifics of your client or their appointment as well.
Can I use Vev’s CRM for pilates instructors from anywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your studio is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
In fact, we have pilates instructors like you using Vev on every continent!
Can the studio CRM system create insightful reports and analytics
In fact, it does! From your dashboard you will always have access to the latest information on your studio, how many clients you have and how much revenue they brought in.
Once a month we will also send you an email with all that information summarized for the previous month, so you know within minutes whether you made that month’s goal for your studio or not.
What do I need to get started with my studio?
You only need an email address, a password, and the name of your studio. Nothing is forever, you can change everything later.
Do make sure to comply with local regulations for pilates instructors. Check whether you need a license or register with a Chamber of Commerce before getting your first appointment.
Can your CRM accommodate me as my studio grows?
Yes, we scale with your studio in two ways.
First, you can add an unlimited number of clients to the system. Therefore, no matter how large your studio grows the CRM will keep working for you.
Secondly, we offer a paid version of Vev, Vev+, with some features that will help expanding studios stay afloat in their immense pile of administrative work.