Free pilates booking software

Why use software for your pilates studio?

When you take the decision to start a pilates studio you will quickly realise that there is a lot to handle; Making sure the studio is clean, decorating the studio, hiring instructors to provide lessons, getting customers in at the right time and staying in touch with them, and keeping all the finances in order.

This can feel overwhelming.

Software that is specifically designed for pilates studios can help with a lot of that. It provides a clear overview of all the lessons that are booked and it can send you reminders when lessons are scheduled. Pilates studio software helps you stay organised and gives you head space to think about other things. This can only make your customers' experience even better.

When to use pilates booking software?

If you ever experienced one of the following situations:

  • Clients not showing up to their booked sessions: Due to poor communication, people forget their booked sessions and have double bookings. Pilates booking software can send a reminder and create appointments in people’s calendars to prevent no-shows and double bookings.
  • An overwhelming amount of text messages and emails to respond to: When your clients manually have to book appointments, your phone will be filled with notifications constantly. With an appointment system for pilates studios, clients can easily schedule their classes online and stop spamming you.
  • Missing flexibility in your agenda: A lot of your clients probably have a set weekly date and time to start their pilates session. It can be the case that this session has to be rescheduled due to personal reasons. It would be great to tell your clients in advance that the session is rescheduled or cancelled.

Benefits of using pilates studio management software

The benefits of using pilates studio management software are countless. Probably the most prominent one is the fact that you have a clear overview of all your booked sessions. This will be a great benefit when trying to combine your personal appointments together with all the bookings that you have for your pilates studio.

Pilates software can also give an overview of your financial situation. The software can provide you with overviews of your earnings in certain time periods and even give the opportunity to request clients to pay online.

Other benefits for your pilates studio are:

  • Increased organisation and efficiency
  • Reduced paperwork and phone calls
  • Less no shows
  • More time for your clients and less time spent on peripheral matters.

Which pilates studio software works best for my customers?

There are a few things to consider before choosing pilates studio software. The most important ones: Convenience and ease of use.

Do my clients understand how to book a class? Do I know how the tool works? As soon as certain things are not clear, don’t use a system. The temptation to fall into old habits and schedule everything manually, will be significant. But remember, pilates studio software is there to make life easier.

Apart from the convenience and ease of use, pricing can be a relevant factor to consider when making the decision, what sort of software you want to use. Try to stay away from software that charges a high commission per booking. Eventually, your customers will pay the fee and you want to make people as happy as possible and charge a fair amount of money. A high commission to a software provider can feel like a waste.

Getting started with pilates booking software

First, you need to pick the pilates software that suits you. There is plenty of choice, so take the time to find the software that fulfils your needs the best. Once you've found the perfect app, sign up for an account and create your profile.

We suggest you try Vev, our free software tailor-made for pilates studios. The only thing you need to do is create an account, fill in your classes and pricing, and share the link to your personal booking page with customers, for instance in social media profiles.

Once you've started using the tool, take some time to familiarise yourself with its features and capabilities. This will help you get the most out of it and make sure you're using it in the most efficient way possible. If you need any help, feel free to get in touch.

Run your business on auto-pilot With your new toolset

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  • Overview

  • No-shows

  • Customers

Schedule again

In just a tap you your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule again.

Sell smart

Add options, durations, variations, preparation time and cleanup time to help your students schedule.

Schedule deadline

Choose till what time students can schedule a workout.




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