Free pilates booking software
Why use software for your pilates studio?
When you take the decision to start a pilates studio you will quickly realise that there is a lot to handle; Making sure the studio is clean, decorating the studio, hiring instructors to provide lessons, getting customers in at the right time and staying in touch with them, and keeping all the finances in order.
This can feel overwhelming.
Software that is specifically designed for pilates studios can help with a lot of that. It provides a clear overview of all the lessons that are booked and it can send you reminders when lessons are scheduled. Pilates studio software helps you stay organised and gives you head space to think about other things. This can only make your customers' experience even better.
When to use pilates booking software?
If you ever experienced one of the following situations:
- Clients not showing up to their booked sessions: Due to poor communication, people forget their booked sessions and have double bookings. Pilates booking software can send a reminder and create appointments in people’s calendars to prevent no-shows and double bookings.
- An overwhelming amount of text messages and emails to respond to: When your clients manually have to book appointments, your phone will be filled with notifications constantly. With an appointment system for pilates studios, clients can easily schedule their classes online and stop spamming you.
- Missing flexibility in your agenda: A lot of your clients probably have a set weekly date and time to start their pilates session. It can be the case that this session has to be rescheduled due to personal reasons. It would be great to tell your clients in advance that the session is rescheduled or cancelled.
Benefits of using pilates studio management software
The benefits of using pilates studio management software are countless. Probably the most prominent one is the fact that you have a clear overview of all your booked sessions. This will be a great benefit when trying to combine your personal appointments together with all the bookings that you have for your pilates studio.
Pilates software can also give an overview of your financial situation. The software can provide you with overviews of your earnings in certain time periods and even give the opportunity to request clients to pay online.
Other benefits for your pilates studio are:
- Increased organisation and efficiency
- Reduced paperwork and phone calls
- Less no shows
- More time for your clients and less time spent on peripheral matters.
Which pilates studio software works best for my customers?
There are a few things to consider before choosing pilates studio software. The most important ones: Convenience and ease of use.
Do my clients understand how to book a class? Do I know how the tool works? As soon as certain things are not clear, don’t use a system. The temptation to fall into old habits and schedule everything manually, will be significant. But remember, pilates studio software is there to make life easier.
Apart from the convenience and ease of use, pricing can be a relevant factor to consider when making the decision, what sort of software you want to use. Try to stay away from software that charges a high commission per booking. Eventually, your customers will pay the fee and you want to make people as happy as possible and charge a fair amount of money. A high commission to a software provider can feel like a waste.
Getting started with pilates booking software
First, you need to pick the pilates software that suits you. There is plenty of choice, so take the time to find the software that fulfils your needs the best. Once you've found the perfect app, sign up for an account and create your profile.
We suggest you try Vev, our free software tailor-made for pilates studios. The only thing you need to do is create an account, fill in your classes and pricing, and share the link to your personal booking page with customers, for instance in social media profiles.
Once you've started using the tool, take some time to familiarise yourself with its features and capabilities. This will help you get the most out of it and make sure you're using it in the most efficient way possible. If you need any help, feel free to get in touch.
Run your business on auto-pilot With your new toolset
Sell
Marketing
Business
Auto pilot
Overview
No-shows
Customers
Add your workouts and more
Decide yourself what you offer at your studio. Add descriptions for your workouts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your studio makes, what your students schedule most and even learn how they made their appointment.
Schedule again
In just a tap you your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule again.
Sell smart
Add options, durations, variations, preparation time and cleanup time to help your students schedule.
Schedule deadline
Choose till what time students can schedule a workout.
Sell
Add your workouts and more
Decide yourself what you offer at your studio. Add descriptions for your workouts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your studio makes, what your students schedule most and even learn how they made their appointment.
Schedule again
In just a tap you your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule again.
Sell smart
Add options, durations, variations, preparation time and cleanup time to help your students schedule.
Schedule deadline
Choose till what time students can schedule a workout.
Marketing
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Your logo and colors
Makes your studio stand out. Literrally everything will get your own style. Your page, dashboard, Wallet passes and every single e-mail.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your studio to let your students schedule workouts by scanning it on their phone.
Business
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Your opening hours
You decide when your studio is open (or closed) for appointments.
Choose a time and date
Let your students choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Schedule 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your studio is open.
Schedule deadline
Choose till what time students can schedule a workout.
Make your accountant smile
Export data of your studio on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they look like your studio.
Reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their workout.
Your month wrapped up
Every month starts with an overview of last months' sales, cancelations and revenue. This way you know exactly how your studio is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Overview
Your day at a glance
See exactly how much your studio makes, what your students schedule most and even learn how they made their appointment.
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Focus on your students
Your daily overview of students. Showing you exactly who's coming, and a way to let you schedule again.
Delivery view
See exactly where you need to be, in which order and at what time. Everything shown on a map to lay it out perfectly for you.
No-shows
Reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their workout.
Add to wallet
After students schedule workouts, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their workout. The address, travel time and link to their confirmation page can be found in the event details.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they look like your studio.
Student details
For pilates instructors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time students can cancel for free. Whenever a cancelation is made, students receive a message including a link to schedule their next workout.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Student history
See exactly what kind of workouts your customer had last time.
Customers
Student details
For pilates instructors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Advanced customer management
With Vev+ you see your students in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable students.
Focus on your students
Your daily overview of students. Showing you exactly who's coming, and a way to let you schedule again.
Upcoming workouts
Vev shows you the next time you will see your student. If there's no upcoming workout, you can schedule again with one tap.
Schedule again
In just a tap you your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule again.
Student history
See exactly what kind of workouts your customer had last time.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with this data.