Free pilates booking software
Booking a class shouldn't be a stretch. Share your online page with students and have them book at ease!
Why use software for your pilates studio?
When you take the decision to start a pilates studio you will quickly realise that there is a lot to handle; Making sure the studio is clean, decorating the studio, hiring instructors to provide lessons, getting students in at the right time and staying in touch with them, and keeping all the finances in order.
This can feel overwhelming.
Software that is specifically designed for pilates studios can help with a lot of that. It provides a clear overview of all the lessons that are booked and it can send you reminders when lessons are scheduled. Pilates studio reservation software helps you stay organised and gives you head space to think about other things. This can only make your students' experience even better.
“Don’t get interrupted during your pilates class, let your students book themselves online ”
When to use pilates booking software?
If you ever experienced one of the following situations:
- Students not showing up to their booked sessions: Due to poor communication, people forget their booked sessions and have double bookings. Pilates booking software can send a reminder and create appointments in students’ calendars to prevent no-shows and double bookings.
- An overwhelming amount of text messages and emails to respond to: When your students manually have to book classes, your phone will be filled with notifications constantly. With an appointment system for pilates studios, students can easily schedule their classes online and stop spamming you.
- Missing flexibility in your agenda: A lot of your students probably have a set weekly date and time to start their pilates session. It can be the case that this session has to be rescheduled due to personal reasons. It would be great to tell your clients in advance that the session is rescheduled or cancelled.
Benefits of using pilates studio management software
The benefits of using pilates studio management software are countless. Probably the most prominent one is the fact that you have a clear overview of all your booked sessions. Such a CRM for pilates studio's is a great benefit when trying to combine your personal appointments together with all the bookings that you have for your pilates studio.
Pilates software can also give an overview of your financial situation. The software can provide you with overviews of your earnings in certain time periods and even give the opportunity to request students to pay online.
Other benefits for your pilates studio are:
- Increased organisation and efficiency
- Reduced paperwork and phone calls
- Less no shows
- More time for your students and less time spent on peripheral matters.
Set your own times, define your own pricing and run your pilates studio the way you want to
Which pilates studio software works best for my customers?
There are a few things to consider before choosing a pilates studio booking system. The most important ones: Convenience and ease of use.
Do students understand how to book a class? Do I know how the tool works? As soon as certain things are not clear, don’t use a system. The temptation to fall into old habits and schedule everything manually, will be significant. But remember, pilates studio appointment software is there to make life easier.
Apart from the convenience and ease of use, pricing can be a relevant factor to consider when making the decision, what sort of software you want to use. Try to stay away from software that charges a high commission per booking. Eventually, your customers will pay the fee and you want to make people as happy as possible and charge a fair amount of money. A high commission to a software provider can feel like a waste.
Getting started with pilates booking software
First, you need to pick the pilates software that suits you. There is plenty of choice, so take the time to find the software that fulfils your needs the best. Once you've found the perfect app, sign up for an account and create your profile.
We suggest you try Vev, our free software tailor-made for pilates studios. The only thing you need to do is create an account, fill in your classes and pricing, and share the link to your personal booking page with customers, for instance in social media profiles.
Once you've started using the tool, take some time to familiarise yourself with its features and capabilities. This will help you get the most out of it and make sure you're using it in the most efficient way possible. If you need any help, feel free to get in touch.
Run your studio on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your workouts and more
Decide what you offer at your studio. Add descriptions for your workouts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a workout again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a workout.
Sell
Add your workouts and more
Decide what you offer at your studio. Add descriptions for your workouts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a workout again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a workout.
Marketing
Cover your studio
Add a cover to your header that matches your studio. Impress your clients of your studio even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your studio. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your studio to let your clients schedule workouts by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other studios. Tell your clients why you're the best studio.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their workout so your studio administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the pilates instructor is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your studio. Simply use your phone to have clients pay for their workouts on the spot.
Discounts
It's easy to give your client a discount on their workout. Choose a percentage or fixed amount. Whatever works best for your studio.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a pilates instructor.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for pilates instructors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Your opening hours
You decide when your studio is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your studio is open.
Schedule deadline
Choose till what time clients can schedule a workout.
Make your accountant smile
Export data of your studio on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to schedule workouts.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing studio even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your studio then you are good!
Works out of the box
Vev comes loaded with everything needed for your studio right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your studio.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your studio. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish and Norwegian. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your studio.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their workout.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Overview
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver workouts. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their workout.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their workout. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule workouts, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your studio.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next workout with your studio
Client history
See exactly what kind of workouts your clients had at your studio last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a workout again.
Client history
See exactly what kind of workouts your clients had at your studio last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your studio. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.