Booking System for Pilates instructors
Allow customers to book a time slot at your studio that works for them, and for you. Get workouts booked without you having to do anything!
The booking system your clients will love
With Vev you get your own online booking page where client can book appointments directly into your agenda. Set up your studio once and watch the software take care of the boring booking stuff after.
Having an alway up-to-date booking system prevents double bookings and gives you the overview you need to run your studio. Missed appointments are something of the past too, the system will send automatic reminders of upcoming workouts to your clients.
You got the ambition, and the right tooling for your studio right in front of you. Browse through some of the other benefits that Vev brings below or join 1000’s of other pilates instructors today. For free.
Run your studio on auto-pilot With your new toolset
No-shows
Business
Payments
Customers
Overview
Marketing
Sell
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their workout.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their workout. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule workouts, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your studio.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next workout with your studio
Client history
See exactly what kind of workouts your clients had at your studio last time.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their workout.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their workout. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule workouts, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your studio.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next workout with your studio
Client history
See exactly what kind of workouts your clients had at your studio last time.
Business
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Your opening hours
You decide when your studio is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your studio is open.
Schedule deadline
Choose till what time clients can schedule a workout.
Make your accountant smile
Export data of your studio on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to schedule workouts.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing studio even easier. But we keep those under wraps for the moment.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their workout so your studio administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the pilates instructor is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your studio. Simply use your phone to have clients pay for their workouts on the spot.
Discounts
It's easy to give your client a discount on their workout. Choose a percentage or fixed amount. Whatever works best for your studio.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a pilates instructor.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for pilates instructors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a workout again.
Client history
See exactly what kind of workouts your clients had at your studio last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your studio. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of workouts
See exactly who will get what workout, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver workouts. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your studio. This way you know exactly how your studio is doing.
Marketing
Cover your studio
Add a cover to your header that matches your studio. Impress your clients of your studio even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your studio. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your studio to let your clients schedule workouts by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other studios. Tell your clients why you're the best studio.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Sell
Add your workouts and more
Decide what you offer at your studio. Add descriptions for your workouts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a workout again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a workout.
In case you missed anything.
What can Vev’s booking system do for pilates instructors?
It automatically organizes the workouts for your studio. You decide how far in advance people can make bookings, change them, or cancel them.
Only the time slots that you make available can be booked by clients, no bookings outside the opening hours of your studio. When a workout gets scheduled then that will automatically be blocked preventing double bookings.
Of course, when a regular of your studio makes a booking via a phone call or DM, you can also add those manually to Vev. Helping you to stay on top of your game.
Can anyone start a studio with Vev?
Absolutely! Vev encourages every pilates instructor to follow their dream and start a studio. You only need a name to get things going.
To help pilates instructors even more, we already loaded a default price list that you could use for your studio. Of course you know best, so you can edit this as much as you like. You can also set your business colors and upload a logo to make the page uniquely yours.
Can I use Vev’s booking system for studios from anywhere in the world?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where on the planet you run your studio, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
Is Vev's booking system for studios free to use?
Yes! We want to make starting a studio as easy as possible; that’s why any pilates instructor can use the standard version of Vev for free. Get as many bookings for your studio as you can physically handle.
As your studio grows, you might want to unlock Vev+ as soon as it becomes available this summer. Up to you, but the standard version of Vev is always at your disposal for free.
What do I need to get started?
You only need an email address, a password, and a name for your studio. You can change everything later. Make sure that your studio does comply with local regulations, in some cases you need a license or to register with a Chamber of Commerce before taking bookings.