Free fitness class scheduling software for any fit fanatic
Let people book sport classes with you right from their smartphone. And be fully booked even before you start your morning warm-up.
How to organize all bookings for my fitness classes?
When you organize your own fitness classes you have many things to consider. From bringing the right equipment to the fitness exercises you want to do during today's class. But there is more, finding enough people to join your fitness classes and, once you have found at least some, planning your classes such that people actually show up at the right time.
Fitness class software can help you with exactly that. It lets people book their class online, making you able to see precisely how many people you can expect at each class. Also, it can send automatic reminders to the athletes that have booked with you so they also actually show up after booking.
You can even set up the software to make people pre-pay before your class, something which we see to clearly increase the show-up rate with many other fitness class leaders we help.
“Increase satisfaction by 23% by using an easy booking system ”
When to use reservation software for fitness classes
There are various situations in which reservation software could come in handy, to name a few:
- When organizing additional classes for the members of your gym
- When organizing fitness classes at an outside location
- When leading a one-time fitness class
But most importantly, when you want to keep your business properly organized. No matter what type of fitness classes you organize, scheduling software helps you to always keep an overview of the number of people that will show up for each of your classes.
And, instead of you having to manually keep track, people can just book a class from their own devices. Saves you time and stress, making you even better able to prepare the class and ensure that every single soul joining your class will go home satisfied.
The benefits of using fitness class management software
We could give you a whole list of benefits of using some kind of management software. We could also ask some people using our software, so we did. We asked some people currently using our fitness class management software and this is what they said:
- Knowing exactly what to expect at the start of each day when opening up the app
- Less no-shows because of the automatic reminder messages
- Happier clients as they could reserve their spot for the class
- Built-in CRM helps you keep track of customer information
- More spare time at the end of the day as the software does all the planning for you
“Get your own link in a few steps and start offering your fitness classes ”
How to use scheduling software for fitness classes?
It is fairly easy, the set-up of your online page doesn’t take more than 10 minutes.
You start by creating your own page on Vev. Then it is time to make it your own, give it the colors you want and upload your logo. Also, not unimportant, add the prices, time slots and specifics of your fitness classes to your page.
Once you are happy with the result, go on and share the link of your page with all the clients you already have. And on your socials, that always seems to work really well to get bookings in.
Then, while leaning back, you will see the first bookings for your fitness class coming in. We leave it up to you whatever you do with this new free time. You could sit back and enjoy while you see your classes slowly filling up. Or you could use this valuable time to think of new formats for your classes.
Anyway, to summarize how to use appointment software for fitness classes:
- Set-up your own page on Vev
- Make it your own by adding colors, logo and information about your classes
- Share the link with whoever you seem fit (or want to see fit)
- See bookings come in & know exactly how many people to expect at each class
Don’t get interrupted during classes, let your customers book themselves.
What is the best online booking system for fitness classes?
We asked a handful of people using Vev already and they came up with the following list of booking systems for fitness classes:
- Vev
All jokes aside, we created a free tool to help you best manage your fitness classes. We believe in equal chances in terms of tooling between the big gyms and the small fitness coaches. Everyone that wants to organize their own sport classes should be conveniently able to do so. For free, because otherwise you still exclude some people.
But, enough words, time to actually try it out for yourself. And why wouldn’t you, it is free and we do not ask for any payment information so you can hop right into your own personal dashboard. Set-up your store, share your link and see what magic Vev can do for you.
Run the gym on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your fitness classes and more
Decide what you offer at your gym. Add descriptions for your fitness classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a fitness class.
Sell
Add your fitness classes and more
Decide what you offer at your gym. Add descriptions for your fitness classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a fitness class.
Marketing
Cover your gym
Add a cover to your header that matches your gym. Impress your clients of your gym even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your gym up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your gym. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the gym to let your clients book fitness classes by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other gyms. Tell your clients why you're the best gym.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their fitness class so your gym administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the fitness instructor is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your gym. Simply use your phone to have clients pay for their fitness classes on the spot.
Discounts
It's easy to give your client a discount on their fitness class. Choose a percentage or fixed amount. Whatever works best for your gym.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a fitness instructor.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for fitness instructors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Your opening hours
You decide when the gym is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the gym is open.
Book deadline
Choose till what time clients can book a fitness class.
Make your accountant smile
Export data of the gym on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to book fitness classes.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing gym even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your gym. This way you know exactly how your gym is doing.
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your gym then you are good!
Works out of the box
Vev comes loaded with everything needed for the gym right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the gym.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your gym. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish and Norwegian. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your gym.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your gym. This way you know exactly how your gym is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your gym up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Overview
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver fitness classes. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your gym. This way you know exactly how your gym is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their fitness class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book fitness classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your gym.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next fitness class with your gym
Client history
See exactly what kind of fitness classes your clients had at your gym last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Client history
See exactly what kind of fitness classes your clients had at your gym last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your gym. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.