How to organize all bookings for my fitness classes?
When you organize your own fitness classes you have many things to consider. From organizing equipment to making sure you're filling up your class slots, there's no end to the items on your to-do list.
Fitness class schedule software can help you keep things organized. It lets people book their class online, so you can see precisely how many people you can expect at each class. Also, it can send automatic reminders to the athletes that have booked with you so they also actually show up after booking.
You can even set up fitness class booking software to allow people to pre-pay before your class, something which we see to clearly increase the show-up rate with many other fitness instructors we help.
When to use reservation software for fitness classes
There are various situations in which reservation software could come in handy, to name a few:
- When organizing additional classes for the members of your gym
- When organizing fitness classes at an outside location
- When leading a one-time fitness class
But most importantly, when you want to keep your business properly organized. No matter what type of fitness classes you organize, scheduling software helps you to keep track of the number of people that will show up for each of your classes.
Instead of you having to manually keep track, people can simply book a class from their own devices. This saves you time and stress, making it even easier to prepare your class and ensure everyone joining will go home satisfied.
“Increase satisfaction by 23% by using an easy booking system ”
The benefits of using fitness class management software
We could give you a whole list of benefits of using some kind of management software. We could also ask some people using our software, so we did. We asked some people currently using our fitness class management software and this is what they said:
- Knowing exactly what to expect at the start of each day when opening up the app
- Less no-shows because of the automatic reminder messages
- Happier clients as they could reserve their spot for the class
- Built-in CRM helps you keep track of customer information
- More spare time at the end of the day as the software does all the planning for you
Fitness Class Scheduling Software
Start nowDon’t get interrupted during classes, let your customers book themselves.
How to use scheduling software for fitness classes?
The set-up of your online page doesn’t take more than 10 minutes.
You start by creating your own page on Vev. Then it is time to make it your own, give it the colors you want and upload your logo. You can also add the prices, time slots and specifics of your fitness classes to your page.
Once you are happy with the result, go on and share the link of your page with all the clients you already have via social media, mailing lists, and other channels.
To summarize how to use appointment software for fitness classes:
- Set-up your own page on Vev
- Make it your own by adding colors, logo and information about your classes
- Share the link with whoever you seem fit (or want to see fit)
- See bookings come in & know exactly how many people to expect at each class
“Get your own link in a few steps and start offering your fitness classes ”
What is the best online booking system for fitness classes?
We asked a handful of people using Vev already and they came up with the following list of booking systems for fitness classes:
- Vev
All jokes aside, we created our free fitness studio class scheduling software to help people like you. We believe in equal chances in terms of tooling between the big gyms and the small fitness coaches. Everyone that wants to organize their own sport classes should be conveniently able to do so. For free, because otherwise you still exclude some people.
So, what are you waiting for? Set-up your store, share your link and see what magic Vev can do for you today!
Fitness Class Scheduling Software
Start nowRun the gym on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your fitness classes and more
Decide what you offer at your gym. Add descriptions for your fitness classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a fitness class.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Sell
Add your fitness classes and more
Decide what you offer at your gym. Add descriptions for your fitness classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a fitness class.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Marketing
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your gym up to 40%.
Cover your fitness class business
Add a cover to your header that matches your gym. Impress your clients of your fitness class business even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the gym to let your clients book fitness classes by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best fitness class business. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your gym.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their fitness class so your fitness class business administration is always up to date.
Contactless payments
Accept contactless payments with only your phone. No extra terminals or hardware needed.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the fitness instructor is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your gym. Simply use your phone to have clients pay for their fitness classes on the spot.
Discounts
It's easy to give your client a discount on their fitness class. Choose a percentage or fixed amount. Whatever works best for your fitness class business.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a fitness instructor.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for fitness instructors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Your opening hours
You decide when the gym is open (or closed) for appointments.
How many
Set up the number of clients, bikes, or tickets you can have at the same time.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the gym is open.
Book deadline
Choose till what time clients can book a fitness class.
Make your accountant smile
Export data of the gym on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book fitness classes.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your fitness class business. This way you know exactly how your gym is doing.
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your gym then you are good!
Works out of the box
Vev comes loaded with everything needed for the gym right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the gym.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your fitness class business. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, and Portuguese. Soon Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech will be added. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your fitness class business.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your fitness class business. This way you know exactly how your gym is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your gym up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver fitness classes. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your fitness class business. This way you know exactly how your gym is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their fitness class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book fitness classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your fitness class business.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next fitness class with your fitness class business.
Customer history
See exactly what kind of fitness classes your {customers] had at your gym last time.
Customers
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable clients.
Edit clients
Merge, duplicate clients and to keep your client list clean. Also you will soon be able to remove clients.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your fitness class business. Of course not!
Custom fields
Soon you can ask your client more specific information to make running your fitness class business even better.
Customer history
See exactly what kind of fitness classes your {customers] had at your gym last time.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.