Free CRM for Event organisers
The best online CRM for your spot business. Add all your volunteers, write down specifics and never forget a detail again, for free!
The CRM big spot businesses wish for
With Vev you get everything a spot business CRM should do, all the volunteers information securely saved online, waiting for when you need it most.
Add as many volunteers to the system as you want, and as much information about each volunteer too. Besides being a spot business CRM, the system can do much more for your spot business, like receive appointments through your own online page, and process payments. All for free.
You are moving in the right direction, no matter how you choose to use the Vev CRM for spot businesses. Check out some of the other benefits 1 scroll down, or immediately join 1000’s of other happy event organisers using Vev!
Run your spot business on auto-pilot With your new toolset
Overview
Customers
Auto pilot
Learn
Marketing
Sell
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Notifications for you
When your volunteer make an appointment, cancelation or change you will receive a notification.
Your overview of spots
See exactly who will get what spot, and at what time the appointment is due.
Focus on your volunteers
Your daily overview of volunteers. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver spots. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spot business. This way you know exactly how your spot business is doing.
Overview
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Notifications for you
When your volunteer make an appointment, cancelation or change you will receive a notification.
Your overview of spots
See exactly who will get what spot, and at what time the appointment is due.
Focus on your volunteers
Your daily overview of volunteers. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver spots. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spot business. This way you know exactly how your spot business is doing.
Customers
Notes
Add notes about your volunteers. These notes show up around the appointment, so you can pick up the conversation with your volunteer where you left off last time.
Volunteer details
For event organisers it's super handy to have all the details of volunteers at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your volunteers in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable volunteers.
Focus on your volunteers
Your daily overview of volunteers. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule a spot again.
Volunteer history
See exactly what kind of spots your volunteers had at your spot business last time.
It's your data
It's your data. The volunteer information is yours. Vev doesn't sell, resell, target or advertise with the data from your spot business. Of course not!
Get reviews from your volunteers
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your volunteers. Emails are sent in your style so they feel familiar to the volunteers of your spot business.
Appointment reminders
On the day of the appointment, your volunteer receives a reminder from you. It's send automatically and includes all the information of their spot.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spot business. This way you know exactly how your spot business is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spot business up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way volunteers can't make an appointment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spot business. This way you know exactly how your spot business is doing.
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Marketing
Cover your spot business
Add a cover to your header that matches your spot business. Impress your volunteers of your spot business even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spot business up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your spot business. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your volunteers get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your spot business to let your volunteers schedule spots by scanning it on their phone.
Policy
Define your own policy, so your volunteers know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other spot businesses. Tell your volunteers why you're the best spot business.
Get reviews from your volunteers
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Sell
Add your spots and more
Decide what you offer at your spot business. Add descriptions for your spots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Schedule again
In just a tap your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule a spot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your volunteers schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another volunteer.
Schedule deadline
Choose till what time volunteers can schedule a spot.
In case you missed anything.
Is Vev’s CRM software for event organisers free to use?
Yes, the standard version of Vev for will always be free. Here at Vev we want to level the playing field between big- and small spot businesses, starting with giving everyone access to the best software.
Talking about big spot businesses, we do offer a paid version of Vev with features that event organisers running larger spot businesses will die for. Vev+ gives you automatic tax reports, access to advanced volunteer data, and a bunch of other things.
However, the standard version of Vev for spot businesses will always be free. Allowing any event organiser to get unlimited appointments for their spot business.
Can anyone start a spot business with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream spot business. You only need a name to get things going. To help event organisers even more, every page comes with a default price list that you can edit the best way you see fit. Set your business colors and upload a logo to make it uniquely yours.
What can Vev’s CRM for event organisers do for me?
Most importantly, it helps you to keep your spot business organized. Keep track of your volunteer and all their information. Vev’s CRM for spot businesses helps you to store all volunteer data conveniently in one spot, who booked, and when.
Plus, you can add specifics of your volunteer or their appointment as well.
Can I use Vev’s CRM for event organisers from anywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your spot business is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
In fact, we have event organisers like you using Vev on every continent!
Can the spot business CRM system create insightful reports and analytics
In fact, it does! From your dashboard you will always have access to the latest information on your spot business, how many volunteers you have and how much revenue they brought in.
Once a month we will also send you an email with all that information summarized for the previous month, so you know within minutes whether you made that month’s goal for your spot business or not.
What do I need to get started with my spot business?
You only need an email address, a password, and the name of your spot business. Nothing is forever, you can change everything later.
Do make sure to comply with local regulations for event organisers. Check whether you need a license or register with a Chamber of Commerce before getting your first appointment.
Can your CRM accommodate me as my spot business grows?
Yes, we scale with your spot business in two ways.
First, you can add an unlimited number of volunteers to the system. Therefore, no matter how large your spot business grows the CRM will keep working for you.
Secondly, we offer a paid version of Vev, Vev+, with some features that will help expanding spot businesses stay afloat in their immense pile of administrative work.