Booking System for Facilitators
Allow customers to book a time slot at your workshop business that works for them, and for you. Get workshops booked without you having to do anything!
The booking system your attendee will love
With Vev you get your own online booking page where attendent can book appointments directly into your agenda. Set up your workshop business once and watch the software take care of the boring booking stuff after.
Having an alway up-to-date booking system prevents double bookings and gives you the overview you need to run your workshop business. Missed appointments are something of the past too, the system will send automatic reminders of upcoming workshops to your attendee.
You got the ambition, and the right tooling for your workshop business right in front of you. Browse through some of the other benefits that Vev brings below or join 1000’s of other facilitators today. For free.
Run your workshop business on auto-pilot With your new toolset
No-shows
Business
Payments
Customers
Overview
Marketing
Sell
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their workshop.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Attendee can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendee can add the appointment to their calendar. This way they receive a notification before their workshop. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendee book workshops, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your workshop business.
Attendent details
For facilitators it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time attendee can cancel for free. Whenever a cancelation is made, attendee receive a message including a link to schedule their next workshop with your workshop business
Attendent history
See exactly what kind of workshops your attendee had at your workshop business last time.
No-shows
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their workshop.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Attendee can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendee can add the appointment to their calendar. This way they receive a notification before their workshop. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendee book workshops, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your workshop business.
Attendent details
For facilitators it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time attendee can cancel for free. Whenever a cancelation is made, attendee receive a message including a link to schedule their next workshop with your workshop business
Attendent history
See exactly what kind of workshops your attendee had at your workshop business last time.
Business
Your overview of workshops
See exactly who will get what workshop, and at what time the appointment is due.
Your opening hours
You decide when your workshop business is open (or closed) for appointments.
Choose a time and date
Let your attendee choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your workshop business is open.
Book deadline
Choose till what time attendee can book a workshop.
Make your accountant smile
Export data of your workshop business on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future attendee are able to book workshops.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Notifications for you
When your attendent make an appointment, cancelation or change you will receive a notification.
Vev+
Start your business for free. Earn more with Vev+ while doing less.
Payments
Scan to Pay
Let your attendee scan your QR for you to get paid. Vev will keep track of who has paid for their workshop so your workshop business administration is always up to date.
Get paid ahead
Enable your attendee to pay ahead for their appointment. Only if you want to, you as the facilitator is in control.
Deposits
Let your attendee put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your workshop business. Simply use your phone to have attendee pay for their workshops on the spot.
Discounts
It's easy to give your attendent a discount on their workshop. Choose a percentage or fixed amount. Whatever works best for your workshop business.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a facilitator.
Refunds
Attendee who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for facilitators.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Customers
Notes
Add notes about your attendee. These notes show up around the appointment, so you can pick up the conversation with your attendent where you left off last time.
Attendent details
For facilitators it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your attendee in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable attendee.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a workshop again.
Attendent history
See exactly what kind of workshops your attendee had at your workshop business last time.
It's your data
It's your data. The attendent information is yours. Vev doesn't sell, resell, target or advertise with the data from your workshop business. Of course not!
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your workshop business makes, what your attendee book most and even learn how they made their appointment.
Notifications for you
When your attendent make an appointment, cancelation or change you will receive a notification.
Your overview of workshops
See exactly who will get what workshop, and at what time the appointment is due.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver workshops. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your workshop business. This way you know exactly how your workshop business is doing.
Marketing
Cover your workshop business
Add a cover to your header that matches your workshop business. Impress your attendee of your workshop business even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your workshop business up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your workshop business. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your attendee get looks like you.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your workshop business to let your attendee book workshops by scanning it on their phone.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other workshop businesses. Tell your attendee why you're the best workshop business.
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Sell
Add your workshops and more
Decide what you offer at your workshop business. Add descriptions for your workshops, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your workshop business makes, what your attendee book most and even learn how they made their appointment.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a workshop again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendee book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Book deadline
Choose till what time attendee can book a workshop.
In case you missed anything.
What can Vev’s booking system do for facilitators?
It automatically organizes the workshops for your workshop business. You decide how far in advance people can make bookings, change them, or cancel them.
Only the time slots that you make available can be booked by attendee, no bookings outside the opening hours of your workshop business. When a workshop gets booked then that will automatically be blocked preventing double bookings.
Of course, when a regular of your workshop business makes a booking via a phone call or DM, you can also add those manually to Vev. Helping you to stay on top of your game.
Can anyone start a workshop business with Vev?
Absolutely! Vev encourages every facilitator to follow their dream and start a workshop business. You only need a name to get things going.
To help facilitators even more, we already loaded a default price list that you could use for your workshop business. Of course you know best, so you can edit this as much as you like. You can also set your business colors and upload a logo to make the page uniquely yours.
Can I use Vev’s booking system for workshop businesses from anywhere in the world?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where on the planet you run your workshop business, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
Is Vev's booking system for workshop businesses free to use?
Yes! We want to make starting a workshop business as easy as possible; that’s why any facilitator can use the standard version of Vev for free. Get as many bookings for your workshop business as you can physically handle.
As your workshop business grows, you might want to unlock Vev+ as soon as it becomes available this summer. Up to you, but the standard version of Vev is always at your disposal for free.
What do I need to get started?
You only need an email address, a password, and a name for your workshop business. You can change everything later. Make sure that your workshop business does comply with local regulations, in some cases you need a license or to register with a Chamber of Commerce before taking bookings.