Booking System for Tutors
Allow customers to book a time slot at your lesson business that works for them, and for you. Get lessons booked without you having to do anything!
The booking system your students will love
With Vev you get your own online booking page where student can book appointments directly into your agenda. Set up your lesson business once and watch the software take care of the boring booking stuff after.
Having an alway up-to-date booking system prevents double bookings and gives you the overview you need to run your lesson business. Missed appointments are something of the past too, the system will send automatic reminders of upcoming lessons to your students.
You got the ambition, and the right tooling for your lesson business right in front of you. Browse through some of the other benefits that Vev brings below or join 1000’s of other tutors today. For free.
Run your lesson business on auto-pilot With your new toolset
No-shows
Business
Payments
Customers
Overview
Marketing
Sell
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their lesson.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their lesson. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After students schedule lessons, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to the students of your lesson business.
Student details
For tutors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time students can cancel for free. Whenever a cancelation is made, students receive a message including a link to schedule their next lesson with your lesson business
Student history
See exactly what kind of lessons your students had at your lesson business last time.
No-shows
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their lesson.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their lesson. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After students schedule lessons, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to the students of your lesson business.
Student details
For tutors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time students can cancel for free. Whenever a cancelation is made, students receive a message including a link to schedule their next lesson with your lesson business
Student history
See exactly what kind of lessons your students had at your lesson business last time.
Business
Your overview of lessons
See exactly who will get what lesson, and at what time the appointment is due.
Your opening hours
You decide when your lesson business is open (or closed) for appointments.
Choose a time and date
Let your students choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your lesson business is open.
Schedule deadline
Choose till what time students can schedule a lesson.
Make your accountant smile
Export data of your lesson business on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future students are able to schedule lessons.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another student.
Notifications for you
When your student make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing lesson business even easier. But we keep those under wraps for the moment.
Payments
Scan to Pay
Let your students scan your QR for you to get paid. Vev will keep track of who has paid for their lesson so your lesson business administration is always up to date.
Get paid ahead
Enable your students to pay ahead for their appointment. Only if you want to, you as the tutor is in control.
Deposits
Let your students put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your lesson business. Simply use your phone to have students pay for their lessons on the spot.
Discounts
It's easy to give your student a discount on their lesson. Choose a percentage or fixed amount. Whatever works best for your lesson business.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a tutor.
Refunds
Students who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for tutors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Customers
Notes
Add notes about your students. These notes show up around the appointment, so you can pick up the conversation with your student where you left off last time.
Student details
For tutors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your students in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable students.
Focus on your students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
Student history
See exactly what kind of lessons your students had at your lesson business last time.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with the data from your lesson business. Of course not!
Get reviews from your students
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your lesson business makes, what your students schedule most and even learn how they made their appointment.
Notifications for you
When your student make an appointment, cancelation or change you will receive a notification.
Your overview of lessons
See exactly who will get what lesson, and at what time the appointment is due.
Focus on your students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver lessons. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your lesson business. This way you know exactly how your lesson business is doing.
Marketing
Cover your lesson business
Add a cover to your header that matches your lesson business. Impress your students of your lesson business even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your lesson business up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your lesson business. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your students get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your lesson business to let your students schedule lessons by scanning it on their phone.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other lesson businesses. Tell your students why you're the best lesson business.
Get reviews from your students
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Sell
Add your lessons and more
Decide what you offer at your lesson business. Add descriptions for your lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your lesson business makes, what your students schedule most and even learn how they made their appointment.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another student.
Schedule deadline
Choose till what time students can schedule a lesson.
In case you missed anything.
What can Vev’s booking system do for tutors?
It automatically organizes the lessons for your lesson business. You decide how far in advance people can make bookings, change them, or cancel them.
Only the time slots that you make available can be booked by students, no bookings outside the opening hours of your lesson business. When a lesson gets scheduled then that will automatically be blocked preventing double bookings.
Of course, when a regular of your lesson business makes a booking via a phone call or DM, you can also add those manually to Vev. Helping you to stay on top of your game.
Can anyone start a lesson business with Vev?
Absolutely! Vev encourages every tutor to follow their dream and start a lesson business. You only need a name to get things going.
To help tutors even more, we already loaded a default price list that you could use for your lesson business. Of course you know best, so you can edit this as much as you like. You can also set your business colors and upload a logo to make the page uniquely yours.
Can I use Vev’s booking system for lesson businesses from anywhere in the world?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where on the planet you run your lesson business, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
Is Vev's booking system for lesson businesses free to use?
Yes! We want to make starting a lesson business as easy as possible; that’s why any tutor can use the standard version of Vev for free. Get as many bookings for your lesson business as you can physically handle.
As your lesson business grows, you might want to unlock Vev+ as soon as it becomes available this summer. Up to you, but the standard version of Vev is always at your disposal for free.
What do I need to get started?
You only need an email address, a password, and a name for your lesson business. You can change everything later. Make sure that your lesson business does comply with local regulations, in some cases you need a license or to register with a Chamber of Commerce before taking bookings.