Booking System for Fitness instructors
Allow customers to book a time slot at your gym that works for them, and for you. Get fitness classes booked without you having to do anything!
The booking system your clients will love
With Vev you get your own online booking page where client can book appointments directly into your agenda. Set up your gym once and watch the software take care of the boring booking stuff after.
Having an alway up-to-date booking system prevents double bookings and gives you the overview you need to run your gym. Missed appointments are something of the past too, the system will send automatic reminders of upcoming fitness classes to your clients.
You got the ambition, and the right tooling for your gym right in front of you. Browse through some of the other benefits that Vev brings below or join 1000’s of other fitness instructors today. For free.
Run the gym on auto-pilot With your new toolset
No-shows
Business
Payments
Customers
Overview
Marketing
Sell
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their fitness class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book fitness classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your gym.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next fitness class with your gym
Client history
See exactly what kind of fitness classes your clients had at your gym last time.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their fitness class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book fitness classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your gym.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next fitness class with your gym
Client history
See exactly what kind of fitness classes your clients had at your gym last time.
Business
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Your opening hours
You decide when the gym is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the gym is open.
Book deadline
Choose till what time clients can book a fitness class.
Make your accountant smile
Export data of the gym on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to book fitness classes.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their fitness class so your gym administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the fitness instructor is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your gym. Simply use your phone to have clients pay for their fitness classes on the spot.
Discounts
It's easy to give your client a discount on their fitness class. Choose a percentage or fixed amount. Whatever works best for your gym.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a fitness instructor.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for fitness instructors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Client history
See exactly what kind of fitness classes your clients had at your gym last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your gym. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver fitness classes. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your gym. This way you know exactly how your gym is doing.
Marketing
Cover your gym
Add a cover to your header that matches your gym. Impress your clients of your gym even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your gym up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your gym. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the gym to let your clients book fitness classes by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other gyms. Tell your clients why you're the best gym.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Sell
Add your fitness classes and more
Decide what you offer at your gym. Add descriptions for your fitness classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your gym makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a fitness class.
In case you missed anything.
What can Vev’s booking system do for fitness instructors?
It automatically organizes the fitness classes for your gym. You decide how far in advance people can make bookings, change them, or cancel them.
Only the time slots that you make available can be booked by clients, no bookings outside the opening hours of your gym. When a fitness class gets booked then that will automatically be blocked preventing double bookings.
Of course, when a regular of your gym makes a booking via a phone call or DM, you can also add those manually to Vev. Helping you to stay on top of your game.
Can anyone start a gym with Vev?
Absolutely! Vev encourages every fitness instructor to follow their dream and start a gym. You only need a name to get things going.
To help fitness instructors even more, we already loaded a default price list that you could use for your gym. Of course you know best, so you can edit this as much as you like. You can also set your business colors and upload a logo to make the page uniquely yours.
Can I use Vev’s booking system for gyms from anywhere in the world?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where on the planet you run your gym, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
Is Vev's booking system for gyms free to use?
Yes! We want to make starting a gym as easy as possible; that’s why any fitness instructor can use the standard version of Vev for free. Get as many bookings for your gym as you can physically handle.
As your gym grows, you might want to unlock Vev+ as soon as it becomes available this summer. Up to you, but the standard version of Vev is always at your disposal for free.
What do I need to get started?
You only need an email address, a password, and a name for your gym. You can change everything later. Make sure that your gym does comply with local regulations, in some cases you need a license or to register with a Chamber of Commerce before taking bookings.