Appointment scheduling system for tennis coaches
Allow players to schedule a time at your tennis club that works for them, and for you. Get appointments for your tennis club without you having to do anything!
The appointment scheduler that saves you headaches
With Vev you get your own online tennis club appointment page where players book an appointment directly into your agenda. You set the opening hours of your tennis club, the software takes care of the scheduling of all the tennis lessons.
No more double bookings and no more missed appointment either, both you and the player are reminded in time of each coming appointment. And when something urgent comes up your players can easily reschedule their tennis lessons themselves too, without you having to do anything!
You know you need the right tooling, so do 1000’s of other tennis coaches already using Vev. Read through some more benefits of using tennis club appointment software below or directly start realizing all your ambition. Today. For free.
Run the tennis club on auto-pilot With your new toolset
Auto pilot
Business
Payments
No-shows
Customers
Overview
Sell
Marketing
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your players. Emails are sent in your style so they feel familiar to the players of your tennis club.
Appointment reminders
On the day of the appointment, your player receives a reminder from you. It's send automatically and includes all the information of their tennis lesson.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your tennis club. This way you know exactly how your tennis club is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your tennis club up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way players can't make an appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your players. Emails are sent in your style so they feel familiar to the players of your tennis club.
Appointment reminders
On the day of the appointment, your player receives a reminder from you. It's send automatically and includes all the information of their tennis lesson.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your tennis club. This way you know exactly how your tennis club is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your tennis club up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way players can't make an appointment.
Business
Your overview of tennis lessons
See exactly who will get what tennis lesson, and at what time the appointment is due.
Your opening hours
You decide when the tennis club is open (or closed) for appointments.
Choose a time and date
Let your players choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way players can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the tennis club is open.
Schedule deadline
Choose till what time players can schedule a tennis lesson.
Make your accountant smile
Export data of the tennis club on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future players are able to schedule tennis lessons.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another player.
Notifications for you
When your player make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing tennis club even easier. But we keep those under wraps for the moment.
Payments
Scan to Pay
Let your players scan your QR for you to get paid. Vev will keep track of who has paid for their tennis lesson so your tennis club administration is always up to date.
Get paid ahead
Enable your players to pay ahead for their appointment. Only if you want to, you as the tennis coach is in control.
Deposits
Let your players put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your tennis club. Simply use your phone to have players pay for their tennis lessons on the spot.
Discounts
It's easy to give your player a discount on their tennis lesson. Choose a percentage or fixed amount. Whatever works best for your tennis club.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a tennis coach.
Refunds
Players who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for tennis coaches.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your players know what to expect. Works perfectly with payments, deposits and refunds.
No-shows
Appointment reminders
On the day of the appointment, your player receives a reminder from you. It's send automatically and includes all the information of their tennis lesson.
Policy
Define your own policy, so your players know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Players can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Players can add the appointment to their calendar. This way they receive a notification before their tennis lesson. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After players schedule tennis lessons, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your players. Emails are sent in your style so they feel familiar to the players of your tennis club.
Player details
For tennis coaches it's super handy to have all the details of players at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time players can cancel for free. Whenever a cancelation is made, players receive a message including a link to schedule their next tennis lesson with your tennis club
Player history
See exactly what kind of tennis lessons your players had at your tennis club last time.
Customers
Notes
Add notes about your players. These notes show up around the appointment, so you can pick up the conversation with your player where you left off last time.
Player details
For tennis coaches it's super handy to have all the details of players at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your players in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable players.
Focus on your players
Your daily overview of players. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your players become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your players are reminded to schedule a tennis lesson again.
Player history
See exactly what kind of tennis lessons your players had at your tennis club last time.
It's your data
It's your data. The player information is yours. Vev doesn't sell, resell, target or advertise with the data from your tennis club. Of course not!
Get reviews from your players
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your tennis club makes, what your players schedule most and even learn how they made their appointment.
Notifications for you
When your player make an appointment, cancelation or change you will receive a notification.
Your overview of tennis lessons
See exactly who will get what tennis lesson, and at what time the appointment is due.
Focus on your players
Your daily overview of players. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver tennis lessons. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your tennis club. This way you know exactly how your tennis club is doing.
Sell
Add your tennis lessons and more
Decide what you offer at your tennis club. Add descriptions for your tennis lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your tennis club makes, what your players schedule most and even learn how they made their appointment.
Schedule again
In just a tap your players become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your players are reminded to schedule a tennis lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your players schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another player.
Schedule deadline
Choose till what time players can schedule a tennis lesson.
Marketing
Cover your tennis club
Add a cover to your header that matches your tennis club. Impress your players of your tennis club even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your tennis club up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your tennis club. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your players get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the tennis club to let your players schedule tennis lessons by scanning it on their phone.
Policy
Define your own policy, so your players know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other tennis clubs. Tell your players why you're the best tennis club.
Get reviews from your players
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
In case you missed anything.
Is Vev’s appointment scheduler for tennis coaches free to use?
Yes, the standard version of Vev is free to use. The reason? We want to enable every tennis coach to start their own tennis club, leveling the playing field between tennis coaches.
As your tennis club grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced player data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a tennis club with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream tennis club.
The only thing you need to get things going is a name for your tennis club, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your tennis club page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for tennis coaches everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your tennis club is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an tennis coach plans an appointment from their dashboard, only the player's name is needed. Nothing more.
When a player books an appointment with your tennis club from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a tennis lesson is scheduled?
No matter whether you or one of your players scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your tennis club calendar.
At the same time, an email will be sent to both you and the player about the upcoming appointment. In addition, another reminder mail will go out just before the tennis lesson.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the player can do both of these things. However, you as the tennis coach remains in control, deciding exactly until when players can reschedule or cancel.
No tennis club wants players canceling just 5 minutes before their appointment.
What do I need to get started with my tennis club?
You only need an email address, a password, and a name for your tennis club. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for tennis coaches. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.