Appointment scheduling system for martial arts instructors
Allow students to schedule a time at your dojo that works for them, and for you. Get appointments for your dojo without you having to do anything!
The appointment scheduler that saves you headaches
With Vev you get your own online dojo appointment page where students book an appointment directly into your agenda. You set the opening hours of your dojo, the software takes care of the scheduling of all the self-defence classes.
No more double bookings and no more missed appointment either, both you and the student are reminded in time of each coming appointment. And when something urgent comes up your students can easily reschedule their self-defence classes themselves too, without you having to do anything!
You know you need the right tooling, so do 1000’s of other martial arts instructors already using Vev. Read through some more benefits of using dojo appointment software below or directly start realizing all your ambition. Today. For free.
Run your dojo on auto-pilot With your new toolset
Auto pilot
Business
Payments
No-shows
Customers
Overview
Sell
Marketing
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to the students of your dojo.
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their self-defence class.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your dojo. This way you know exactly how your dojo is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your dojo up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to the students of your dojo.
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their self-defence class.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your dojo. This way you know exactly how your dojo is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your dojo up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Business
Your overview of self-defence classes
See exactly who will get what self-defence class, and at what time the appointment is due.
Your opening hours
You decide when your dojo is open (or closed) for appointments.
Choose a time and date
Let your students choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your dojo is open.
Book deadline
Choose till what time students can book a self-defence class.
Make your accountant smile
Export data of your dojo on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future students are able to book self-defence classes.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another student.
Notifications for you
When your student make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing dojo even easier. But we keep those under wraps for the moment.
Payments
Scan to Pay
Let your students scan your QR for you to get paid. Vev will keep track of who has paid for their self-defence class so your dojo administration is always up to date.
Get paid ahead
Enable your students to pay ahead for their appointment. Only if you want to, you as the martial arts instructor is in control.
Deposits
Let your students put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your dojo. Simply use your phone to have students pay for their self-defence classes on the spot.
Discounts
It's easy to give your student a discount on their self-defence class. Choose a percentage or fixed amount. Whatever works best for your dojo.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a martial arts instructor.
Refunds
Students who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for martial arts instructors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
No-shows
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their self-defence class.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their self-defence class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After students book self-defence classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to the students of your dojo.
Student details
For martial arts instructors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time students can cancel for free. Whenever a cancelation is made, students receive a message including a link to schedule their next self-defence class with your dojo
Student history
See exactly what kind of self-defence classes your students had at your dojo last time.
Customers
Notes
Add notes about your students. These notes show up around the appointment, so you can pick up the conversation with your student where you left off last time.
Student details
For martial arts instructors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your students in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable students.
Focus on your students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to book a self-defence class again.
Student history
See exactly what kind of self-defence classes your students had at your dojo last time.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with the data from your dojo. Of course not!
Get reviews from your students
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your dojo makes, what your students book most and even learn how they made their appointment.
Notifications for you
When your student make an appointment, cancelation or change you will receive a notification.
Your overview of self-defence classes
See exactly who will get what self-defence class, and at what time the appointment is due.
Focus on your students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver self-defence classes. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your dojo. This way you know exactly how your dojo is doing.
Sell
Add your self-defence classes and more
Decide what you offer at your dojo. Add descriptions for your self-defence classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your dojo makes, what your students book most and even learn how they made their appointment.
Book again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to book a self-defence class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another student.
Book deadline
Choose till what time students can book a self-defence class.
Marketing
Cover your dojo
Add a cover to your header that matches your dojo. Impress your students of your dojo even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your dojo up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your dojo. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your students get looks like you.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your dojo to let your students book self-defence classes by scanning it on their phone.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other dojos. Tell your students why you're the best dojo.
Get reviews from your students
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
In case you missed anything.
Is Vev’s appointment scheduler for martial arts instructors free to use?
Yes, the standard version of Vev is free to use. The reason? We want to enable every martial arts instructor to start their own dojo, leveling the playing field between martial arts instructors.
As your dojo grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced student data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a dojo with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream dojo.
The only thing you need to get things going is a name for your dojo, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your dojo page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for martial arts instructors everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your dojo is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an martial arts instructor plans an appointment from their dashboard, only the student's name is needed. Nothing more.
When a student books an appointment with your dojo from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a self-defence class is scheduled?
No matter whether you or one of your students scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your dojo calendar.
At the same time, an email will be sent to both you and the student about the upcoming appointment. In addition, another reminder mail will go out just before the self-defence class.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the student can do both of these things. However, you as the martial arts instructor remains in control, deciding exactly until when students can reschedule or cancel.
No dojo wants students canceling just 5 minutes before their appointment.
What do I need to get started with my dojo?
You only need an email address, a password, and a name for your dojo. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for martial arts instructors. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.