Appointment scheduling system for auditioners
Allow attendee to schedule a time at your venue that works for them, and for you. Get appointments for your venue without you having to do anything!
The appointment scheduler that saves you headaches
With Vev you get your own online venue appointment page where attendee book an appointment directly into your agenda. You set the opening hours of your venue, the software takes care of the scheduling of all the auditions.
No more double bookings and no more missed appointment either, both you and the attendent are reminded in time of each coming appointment. And when something urgent comes up your attendee can easily reschedule their auditions themselves too, without you having to do anything!
You know you need the right tooling, so do 1000’s of other auditioners already using Vev. Read through some more benefits of using venue appointment software below or directly start realizing all your ambition. Today. For free.
Run the venue on auto-pilot With your new toolset
Auto pilot
Business
Payments
No-shows
Customers
Overview
Sell
Marketing
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your venue.
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their audition.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your venue is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your venue.
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their audition.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your venue is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Business
Your overview of auditions
See exactly who will get what audition, and at what time the appointment is due.
Your opening hours
You decide when the venue is open (or closed) for appointments.
Choose a time and date
Let your attendee choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the venue is open.
Book deadline
Choose till what time attendee can book a audition.
Make your accountant smile
Export data of the venue on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future attendee are able to book auditions.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Notifications for you
When your attendent make an appointment, cancelation or change you will receive a notification.
Vev+
Start your business for free. Earn more with Vev+ while doing less.
Payments
Scan to Pay
Let your attendee scan your QR for you to get paid. Vev will keep track of who has paid for their audition so your venue administration is always up to date.
Get paid ahead
Enable your attendee to pay ahead for their appointment. Only if you want to, you as the auditioner is in control.
Deposits
Let your attendee put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your venue. Simply use your phone to have attendee pay for their auditions on the spot.
Discounts
It's easy to give your attendent a discount on their audition. Choose a percentage or fixed amount. Whatever works best for your venue.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a auditioner.
Refunds
Attendee who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for auditioners.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
No-shows
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their audition.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Attendee can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendee can add the appointment to their calendar. This way they receive a notification before their audition. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendee book auditions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your venue.
Attendent details
For auditioners it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time attendee can cancel for free. Whenever a cancelation is made, attendee receive a message including a link to schedule their next audition with your venue
Attendent history
See exactly what kind of auditions your attendee had at your venue last time.
Customers
Notes
Add notes about your attendee. These notes show up around the appointment, so you can pick up the conversation with your attendent where you left off last time.
Attendent details
For auditioners it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your attendee in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable attendee.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a audition again.
Attendent history
See exactly what kind of auditions your attendee had at your venue last time.
It's your data
It's your data. The attendent information is yours. Vev doesn't sell, resell, target or advertise with the data from your venue. Of course not!
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your venue makes, what your attendee book most and even learn how they made their appointment.
Notifications for you
When your attendent make an appointment, cancelation or change you will receive a notification.
Your overview of auditions
See exactly who will get what audition, and at what time the appointment is due.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver auditions. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your venue is doing.
Sell
Add your auditions and more
Decide what you offer at your venue. Add descriptions for your auditions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your venue makes, what your attendee book most and even learn how they made their appointment.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a audition again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendee book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Book deadline
Choose till what time attendee can book a audition.
Marketing
Cover your venue
Add a cover to your header that matches your venue. Impress your attendee of your venue even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your venue. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your attendee get looks like you.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the venue to let your attendee book auditions by scanning it on their phone.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other venues. Tell your attendee why you're the best venue.
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
In case you missed anything.
Is Vev’s appointment scheduler for auditioners free to use?
Yes, the standard version of Vev is free to use. The reason? We want to enable every auditioner to start their own venue, leveling the playing field between auditioners.
As your venue grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced attendent data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a venue with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream venue.
The only thing you need to get things going is a name for your venue, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your venue page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for auditioners everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your venue is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an auditioner plans an appointment from their dashboard, only the attendent's name is needed. Nothing more.
When a attendent books an appointment with your venue from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a audition is scheduled?
No matter whether you or one of your attendee scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your venue calendar.
At the same time, an email will be sent to both you and the attendent about the upcoming appointment. In addition, another reminder mail will go out just before the audition.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the attendent can do both of these things. However, you as the auditioner remains in control, deciding exactly until when attendee can reschedule or cancel.
No venue wants attendee canceling just 5 minutes before their appointment.
What do I need to get started with my venue?
You only need an email address, a password, and a name for your venue. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for auditioners. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.