Appointment scheduling system for cosmetic specialists
Allow clients to schedule a time at your clinic that works for them, and for you. Get appointments for your clinic without you having to do anything!
The appointment scheduler that saves you headaches
With Vev you get your own online clinic appointment page where clients book an appointment directly into your agenda. You set the opening hours of your clinic, the software takes care of the scheduling of all the cosmetic treatments.
No more double bookings and no more missed appointment either, both you and the client are reminded in time of each coming appointment. And when something urgent comes up your clients can easily reschedule their cosmetic treatments themselves too, without you having to do anything!
You know you need the right tooling, so do 1000’s of other cosmetic specialists already using Vev. Read through some more benefits of using clinic appointment software below or directly start realizing all your ambition. Today. For free.
Run the clinic on auto-pilot With your new toolset
Auto pilot
Business
Payments
No-shows
Customers
Overview
Sell
Marketing
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your clinic.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their cosmetic treatment.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your clinic. This way you know exactly how your clinic is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your clinic up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your clinic.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their cosmetic treatment.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your clinic. This way you know exactly how your clinic is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your clinic up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Business
Your overview of cosmetic treatments
See exactly who will get what cosmetic treatment, and at what time the appointment is due.
Your opening hours
You decide when the clinic is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the clinic is open.
Schedule deadline
Choose till what time clients can schedule a cosmetic treatment.
Make your accountant smile
Export data of the clinic on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to schedule cosmetic treatments.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing clinic even easier. But we keep those under wraps for the moment.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their cosmetic treatment so your clinic administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the cosmetic specialist is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your clinic. Simply use your phone to have clients pay for their cosmetic treatments on the spot.
Discounts
It's easy to give your client a discount on their cosmetic treatment. Choose a percentage or fixed amount. Whatever works best for your clinic.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a cosmetic specialist.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for cosmetic specialists.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their cosmetic treatment.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their cosmetic treatment. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule cosmetic treatments, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your clinic.
Client details
For cosmetic specialists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next cosmetic treatment with your clinic
Client history
See exactly what kind of cosmetic treatments your clients had at your clinic last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For cosmetic specialists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a cosmetic treatment again.
Client history
See exactly what kind of cosmetic treatments your clients had at your clinic last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your clinic. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Overview
Your day at a glance
See exactly how much your clinic makes, what your clients schedule most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of cosmetic treatments
See exactly who will get what cosmetic treatment, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver cosmetic treatments. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your clinic. This way you know exactly how your clinic is doing.
Sell
Add your cosmetic treatments and more
Decide what you offer at your clinic. Add descriptions for your cosmetic treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your clinic makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a cosmetic treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a cosmetic treatment.
Marketing
Cover your clinic
Add a cover to your header that matches your clinic. Impress your clients of your clinic even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your clinic up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your clinic. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the clinic to let your clients schedule cosmetic treatments by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other clinics. Tell your clients why you're the best clinic.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
In case you missed anything.
Is Vev’s appointment scheduler for cosmetic specialists free to use?
Yes, the standard version of Vev is free to use. The reason? We want to enable every cosmetic specialist to start their own clinic, leveling the playing field between cosmetic specialists.
As your clinic grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced client data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a clinic with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream clinic.
The only thing you need to get things going is a name for your clinic, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your clinic page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for cosmetic specialists everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your clinic is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an cosmetic specialist plans an appointment from their dashboard, only the client's name is needed. Nothing more.
When a client books an appointment with your clinic from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a cosmetic treatment is scheduled?
No matter whether you or one of your clients scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your clinic calendar.
At the same time, an email will be sent to both you and the client about the upcoming appointment. In addition, another reminder mail will go out just before the cosmetic treatment.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the client can do both of these things. However, you as the cosmetic specialist remains in control, deciding exactly until when clients can reschedule or cancel.
No clinic wants clients canceling just 5 minutes before their appointment.
What do I need to get started with my clinic?
You only need an email address, a password, and a name for your clinic. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for cosmetic specialists. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.