Free practice management software for therapists
Let clients make appointments directly from their phone, laptop or tablet so you are not bothered when you are in the middle of an intake or appointment.
What is practice management software for therapists?
Practice management software helps you to make the organizational part of your business easier. Such software can help save time by taking over tasks that you normally do by hand. A few examples are listed below:
- Have your clients easily book their own appointments and intakes online
- Sending reminder messages for clients’ booked appointments
- Seeing previously booked appointments for clients.
- Finding client details
- Having access to your digital agenda on every device you own
“Give your clients a stress-free booking experience ”
When to use an online booking system for therapists?
You recognize the following situation, you are in the middle of an intake and the phone starts ringing. It is one of your clients, wanting to reschedule the already planned appointment. You doubt, you want to take the phone and help this client but you also want to keep full focus with the client you are currently seeing. Focus that was already disturbed by the phone call anyway.
Situations like above would be nothing more than anecdotes from the past if you start using an online booking system. It gives your clients the chance to make their appointments online into your agenda with just a few clicks. And then, when they want to reschedule, they can do that themselves too. They will see exactly what timeslots you still have open and can then pick the one that suits them best. It saves a couple of phone calls and eliminates the moments of disturbance while you are helping other clients.
Next to that, practice management software helps keeping track of client details. A list of previous appointments can be found and the basic contact information is listed in an easy-to-reach overview. If a client is late or you want to get in touch with a client for whatever reason, you are just one button away from making the phone call. However, practice management software is something different than an EHR system.
“You can't pick up the phone while in a therapy session ”
What are the features of practice management software for therapists?
The Vev practice management software has the following features
- Both clients and therapists can easily plan appointments into an online agenda
- Having a list of all clients and their details in your very own CRM
- A clear overview of all the appointments per day.
- The ability to create an export of all the appointments in a certain time period.
Apart from the features mentioned above, management software for therapists can be unique in its own sort of way by adding extra features. Curious about what those extra features are? Try us for free and you will know within minutes.
What is the difference between practice management software and an EHR system?
Practice management appointment software is software that keeps track of administrative tasks in your practice (information that does not need to be shared outside of your office), while an EHR system keeps track of information that does need to be shared outside of your practice. An EHR system can help digitize communication among experts. There are many great EHR solutions out there, but we are not one of them. We here at Vev just help with your practice’s administrative tasks.
“Most people prefer to book online ”
What is the best booking system for therapists?
There is a lot out there on the market and picking the “best” system is impossible since it comes back to personal favor. The most important thing to take into consideration when choosing your own booking system is “convenience”. A booking system should feel like an extra pair of hands for your practice. If it is too much effort to handle all your appointments in the system that you have selected, it is not worth it to keep the system that you have selected.
If you allow me to make a suggestion to choose a system. I would recommend Vev. It has all the features that a therapist can wish for and if there are requests for certain features, Vev carefully listens to make your practice management software work even better for you.
Run your practice on auto-pilot With your new toolset
Sell
Marketing
Payments
Learn
Auto pilot
Overview
No-shows
Customers
Add your therapy sessions and more
Decide what you offer at your practice. Add descriptions for your therapy sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your practice makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a therapy session again.
Sell smart
Add options, durations, variations, preparation time and cleanup time to help your clients schedule.
Schedule deadline
Choose till what time clients can schedule a therapy session.
Sell
Add your therapy sessions and more
Decide what you offer at your practice. Add descriptions for your therapy sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your practice makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a therapy session again.
Sell smart
Add options, durations, variations, preparation time and cleanup time to help your clients schedule.
Schedule deadline
Choose till what time clients can schedule a therapy session.
Marketing
Your practice on display
A fully customizable header that matches you as the therapist. With Vev+ you can impress the clients of your practice even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Your logo and colors
Make your practice stand out. Literrally everything will get styled in line with your practice . Your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your practice to let your clients schedule therapy sessions by scanning it on their phone.
Payments
Scan to Pay
Let your clients scan your QR to get paid. Vev will keep track of who has paid for their therapy session so your practice admin is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the therapist is in control.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your practice. Simply use your phone to have clients pay for their therapy sessions on the spot!
Discounts
It's easy to give your client a discount on their therapy session. Choose a percentage or fixed amount, whatever works best for your practice.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a therapist
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for therapists.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your practice. This way you know exactly how your practice is doing.
Your day at a glance
See exactly how much your practice makes, what your clients schedule most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your practice.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their therapy session.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your practice. This way you know exactly how your practice is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Sync to your calendar*
With Vev+ you can automatically sync all your appointments to your calendar. This means every therapy session will show up in your personal calendar app, too.
Overview
Your day at a glance
See exactly how much your practice makes, what your clients schedule most and even learn how they made their appointment.
Your overview of therapy sessions
See exactly who will get what therapy session, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver therapy sessions. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar*
With Vev+ you can automatically sync all your appointments to your calendar. This means every therapy session will show up in your personal calendar app, too.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their therapy session.
Add to wallet
After clients schedule therapy sessions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their therapy session. The address, travel time and link to their confirmation page can be found in the event details.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your practice.
Client details
For therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next therapy session.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Client history
See exactly what kind of therapy sessions your clients had at your practice last time.
Customers
Client details
For therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
With Vev+ you see your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Upcoming therapy sessions
Vev shows you the next time you will see your client. If there's no upcoming therapy session, you can schedule again with one tap.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a therapy session again.
Client history
See exactly what kind of therapy sessions your clients had at your practice last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your practice. Of course not!
Notes*
With Vev+ you can add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time!