Photo Studio Management Software
Have people shoot appointments into your studio planner without changing pose
What is photography studio management software?
If you're running a photography studio, you may be looking for the picture-perfect reservation software to help you organise your bookings.
Photography studio management software is a tool that helps studio owners to easily run their rental location. One of the great benefits of our photography business software is that it helps you organise your bookings. With many clients looking to book your studio for their shoots, their booked times and days may get confusing. You wouldn’t want to double-book and leave your customers with a bad experience.
With management software, there is no more confusion. You can easily see who has booked your studio, when, and for how long.
Vev offers free photography booking software and a photography CRM to help photography studios run their business at ease. With this software, clients can book their own times based on what slots you list as available and submit payments straight from their devices.
Our photography studio management software helps you…
- Receive all your clients' reservation information
- View your studio’s day-to-day schedule
- Give your customer ease of booking – on their own time
- Easily charge customers to use your studio and receive payments quickly
“You can't answer the phone during a shoot ”
How can photo studio management software help me?
As the owner of a photography studio, you may be looking at management software to help in the organisation and administration of your business. You will need software that can act as your administrative assistant by keeping tabs on all your upcoming bookings, payments, and clients of your photo studio. Thankfully, Vev has just the software for you!
How Vev’s photography crm and scheduling software can help you:
- View bookings: No more looking at the calendar and wondering who is booked next. Vev allows you to see your studio’s bookings straight on your device.
- Managing clients: Receive all your clients' needed reservation information. You can use this information to send reservation reminders or keep in touch.
- Customise your schedule: Personalise your Vev page to allow bookings during times that work best for you. Select your studio’s own availability that clients can choose from.
- Receive payments: Collect payments, and keep track of your money all within the tool.
- Promote your studio: Receive your own personal QR code and page link that you can use to market your studio. This QR code and link allows potential clients to see all of your information and book right from their phones.
Set your own times, define your own pricing and rent out your studio the way you want to
How does photography studio software work?
Vev is the perfect photography appointment scheduling software for business owners who want tools tailored to their ways of working. To make it even better, it can even be used free of charge. Follow along below to see how our photographer management software can work for your studio!
Here's how to begin using Vev’s studio management software:
- Create a Vev page: To begin using your studio management software with Vev, you must create a page for your business. Submit some simple business information and you’ll be all ready to start personalising your page.
- Personalise your page: Select settings, time slots, products, and information to allow clients to learn all about your studio. This is a great place for them to learn who you are, what you are about, and why they will want to use your studio.
- Bookings through Vev: Once your page is set up and photo ready clients can book through your personal QR code or link.
What is the best photography studio software?
When choosing the best photography booking software, you will want to consider a few criteria.
- Budget: When choosing a management software, you will want to consider the price. No one wants to break the bank to get reservations for their studio. Make sure you find the best deal when choosing a software.
- Ease of use: The best management software will be easy to use for both you and your customers. No one wants the hassle of a complicated system. Choose a software that is simple yet effective.
- Variety of options: You will want to choose a management software that works for you, not against you. This means having many usage options and optimum personalization. Choose a software that allows you to offer services, times, and products your way.
Wonder if a perfect studio management software like this exists? Well, there is good news; it does! With Vev you can have all of this and more.
Vev's photography scheduling software is completely free to use. No credit card is needed to open up your page. You may even be able to purchase some new photography equipment with the money you save!
Vev is also the ideal product when looking for photography studio management software that is easy to use. With a simple and effective design, you and your clients will be able to find information quickly and free of stress.
One of the best parts about Vev’s free studio management software is that it is completely personalised to you and your business’s needs. Select times that you are available for booking, input studio information, and more. Make your studio’s online page your own with Vev.
Run your photo studio on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your photo shoots and more
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your models schedule most and even learn how they made their appointment.
Schedule again
In just a tap your models become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your models are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your models schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another model.
Schedule deadline
Choose till what time models can schedule a photo shoot.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting models choose from suggested times. Or choose 'Show all slots', this will show the best times first, but models can then choose to see the full list of time slots.
Sell
Add your photo shoots and more
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your models schedule most and even learn how they made their appointment.
Schedule again
In just a tap your models become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your models are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your models schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another model.
Schedule deadline
Choose till what time models can schedule a photo shoot.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting models choose from suggested times. Or choose 'Show all slots', this will show the best times first, but models can then choose to see the full list of time slots.
Marketing
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Cover your photo shoot business
Add a cover to your header that matches your photo studio. Impress your models of your photo shoot business even more.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your photo studio to let your models schedule photo shoots by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your models what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best photo shoot business. So your models can spread the word.
Show your colors
Choose how your page looks, so it connects to your photo studio.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.
Payments
Scan to Pay
Let your models scan your QR for you to get paid. Vev will keep track of who has paid for their photo shoot so your photo shoot business administration is always up to date.
Contactless payments
Accept contactless payments with only your phone. No extra terminals or hardware needed.
Get paid ahead
Enable your models to pay ahead for their appointment. Only if you want to, you as the photo studio owner is in control.
Deposits
Let your models put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your photo studio. Simply use your phone to have models pay for their photo shoots on the spot.
Discounts
It's easy to give your model a discount on their photo shoot. Choose a percentage or fixed amount. Whatever works best for your photo shoot business.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a photo studio owner.
Refunds
Models who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for photo studio owners.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your models what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Your opening hours
You decide when your photo studio is open (or closed) for appointments.
How many
Set up the number of models, bikes, or tickets you can have at the same time.
Choose a time and date
Let your models choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way models can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your photo studio is open.
Schedule deadline
Choose till what time models can schedule a photo shoot.
Make your accountant smile
Export data of your photo studio on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future models are able to schedule photo shoots.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another model.
Notifications for you
When your model makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting models choose from suggested times. Or choose 'Show all slots', this will show the best times first, but models can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your photo shoot business. This way you know exactly how your photo studio is doing.
Your day at a glance
See exactly how much your photo studio makes, what your models schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your photo studio then you are good!
Works out of the box
Vev comes loaded with everything needed for your photo studio right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your photo studio.
It's your data
It's your data. The model information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo shoot business. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your models. Emails are sent in your style so they feel familiar to the models of your photo shoot business.
Appointment reminders
On the day of the appointment, your model receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your photo shoot business. This way you know exactly how your photo studio is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way models can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your photo studio makes, what your models schedule most and even learn how they made their appointment.
Notifications for you
When your model makes an appointment, cancelation or change you will receive a notification.
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Focus on your models
Your daily overview of models. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver photo shoots. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your photo shoot business. This way you know exactly how your photo studio is doing.
No-shows
Appointment reminders
On the day of the appointment, your model receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Policy
Vev automatically sets a policy for you so it's clear for your models what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Models can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Models can add the appointment to their calendar. This way they receive a notification before their photo shoot. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After models schedule photo shoots, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your models. Emails are sent in your style so they feel familiar to the models of your photo shoot business.
Model details
For photo studio owners it's super handy to have all the details of models at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time models can cancel for free. Whenever a cancelation is made, models receive a message including a link to schedule their next photo shoot with your photo shoot business.
Customer history
See exactly what kind of photo shoots your {customers] had at your photo studio last time.
Customers
Customer management (CRM)
See your models in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable models.
Edit models
Edit model details, and merge and remove to keep your model list clean.
Model details
For photo studio owners it's super handy to have all the details of models at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your models. These notes show up around the appointment, so you can pick up the conversation with your model where you left off last time.
Focus on your models
Your daily overview of models. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your models become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your models are reminded to schedule a photo shoot again.
It's your data
It's your data. The model information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo shoot business. Of course not!
Custom fields
Soon you can ask your model more specific information to make running your photo shoot business even better.
Customer history
See exactly what kind of photo shoots your {customers] had at your photo studio last time.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this. Coming in the future.
