Free volunteer scheduling system
Let’s all help each other. You and your volunteers do what you do best, we do what we do best - offering you the best tooling for nothing!

How can I manage all the volunteers that signed up to help?
If you are holding an event that requires volunteers, then you will want each shift and area of your event to be booked. No one wants to be low on help during an important time. Whether you are hosting a charity event, food kitchen, community affair, or other get-together, you need an easy way to book volunteers for assistance.
Through Vev’s free volunteer management software, you can allow interested volunteers to book a time slot and role that works for them.
- Sign-up for slots:
Allow prospective volunteers to book their own times in which they want to be scheduled for a shift. Through this easy-to-use system, you will be able to see who signed-up and what time slot they have filled.
- Book volunteer roles:
Your event may require multiple volunteer roles. Easily add multiple roles as products on your page. Volunteers can then see the role options and book a time slot for that responsibility.
When should I use volunteer signup software?
You can use volunteer signup software for any event that requires the additional help of volunteers.
From church services to blood drives. From food banks to children’s events. Whatever the event, let Vev help you schedule enough volunteers to make your affair run smoothly.
If your event allows clients to book volunteers for a certain job, they can also book through Vev’s volunteer signup software. If your client’s book volunteers to travel to a certain location, you can also set location radius and max mileage.
As the coordinator of volunteers, now is the right time to use volunteer signup software to easily recruit volunteers for needed tasks and keep your shifts organised.
How to get started with volunteer management software?
If you are the coordinator of an event that requires volunteers, then Vev is the way to easily get an event full of helpful hands. Here is how to begin:
- Create a Vev profile:
Easily create a Vev profile and submit some quick information about you and your event to get started.
- Customise to your needs:
Input needed time slots and roles available. If you are having clients request a volunteer for a role in various locations, select delivery functionality and select a location radius.
- Send QR code or link to volunteers or clients:
When you create a profile with Vev, you will receive your very own QR code and personal link. Use these shareable tools to have volunteers sign up or allow clients to book a volunteer right from their smart device.
Why do many charities use volunteer signup software?
You may notice that many charities and organisations use volunteer management software to book volunteers and keep bookings in order. This is because volunteer shift sign up software helps keep coordinators stay organised and allows them to easily have a platform for people to sign up.
The old clipboard and sign-up sheet method is outdated and ineffective. Charities are opting for a more modern and successful way to sign up volunteers. With Vev’s free volunteer sign up software you can keep track of volunteers, roles, and time slots right from your phone.
It is even easy for volunteers to use. They can also use their device to see time slots and roles to choose from. If you want your event to be volunteer friendly, then hop to Vev and sign up today.
What Is the best software to manage volunteer signups?
When hosting a volunteer event, you desire everything to run smoothly. Don’t skimp out on your volunteer sign ups because you are focusing on other tasks. You will want a handy, simple, and easy software on your side so that you can take your mind off the everyday sign-up process and on to the details of your event or organisation
Vev is the best volunteer management software because you can customise your event, choose your own time slots and roles, and is shareable with QR code or link.
Here are more details on each of the features that makes Vev the best, free volunteer management software:
- Make your scheduling as unique as your event:
With fully customizable information, you can make your Vev page exactly what your event or organisation needs. This volunteer booking software works for you and not against you.
- Create time slots and roles:
If you have specific shifts and roles that need to be filled, this software is perfect for you. Input exactly what you need and allow volunteers to book what works best for them.
- Easily shareable:
If you are hosting an event for charity, then you may want to spread the word and gather even more volunteers. Your unique Vev QR code is easily shareable on social media, flyers, and messages. Through this shareable tool, there is no limit to how many volunteers you may be able to recruit.
Run your business on auto-pilot With your new toolset
Sell
Marketing
Business
Auto pilot
Overview
No-shows
Customers
Add your spots and more
Decide yourself what you offer at your store. Add descriptions for your spots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your store makes, what your volunteers schedule most and even learn how they made their appointment.
Schedule again
In just a tap you your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule again.
Sell smart
Add options, durations, variations, preparation time and cleanup time to help your volunteers schedule.
Schedule deadline
Choose till what time volunteers can schedule a spot.
Sell
Add your spots and more
Decide yourself what you offer at your store. Add descriptions for your spots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your store makes, what your volunteers schedule most and even learn how they made their appointment.
Schedule again
In just a tap you your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule again.
Sell smart
Add options, durations, variations, preparation time and cleanup time to help your volunteers schedule.
Schedule deadline
Choose till what time volunteers can schedule a spot.
Marketing
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your store up to 40%.
Your logo and colors
Makes your store stand out. Literrally everything will get your own style. Your page, dashboard, Wallet passes and every single e-mail.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your store to let your volunteers schedule spots by scanning it on their phone.
Business
Your overview of spots
See exactly who will get what spot, and at what time the appointment is due.
Your opening hours
You decide when your store is open (or closed) for appointments.
Choose a time and date
Let your volunteers choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Schedule 'Me time'
Got a personal appointment? With just a tap you can block time off. This way volunteers can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your store is open.
Schedule deadline
Choose till what time volunteers can schedule a spot.
Make your accountant smile
Export data of your store on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your volunteers. Emails are sent in your style so they look like your store.
Reminders
On the day of the appointment, your volunteer receives a reminder from you. It's send automatically and includes all the information of their spot.
Your month wrapped up
Every month starts with an overview of last months' sales, cancelations and revenue. This way you know exactly how your store is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your store up to 40%.
Overview
Your day at a glance
See exactly how much your store makes, what your volunteers schedule most and even learn how they made their appointment.
Your overview of spots
See exactly who will get what spot, and at what time the appointment is due.
Focus on your volunteers
Your daily overview of volunteers. Showing you exactly who's coming, and a way to let you schedule again.
Delivery view
See exactly where you need to be, in which order and at what time. Everything shown on a map to lay it out perfectly for you.
No-shows
Reminders
On the day of the appointment, your volunteer receives a reminder from you. It's send automatically and includes all the information of their spot.
Add to wallet
After volunteers schedule spots, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Add to Calendar
Volunteers can add the appointment to their calendar. This way they receive a notification before their spot. The address, travel time and link to their confirmation page can be found in the event details.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your volunteers. Emails are sent in your style so they look like your store.
Volunteer details
For event organisers it's super handy to have all the details of volunteers at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time volunteers can cancel for free. Whenever a cancelation is made, volunteers receive a message including a link to schedule their next spot.
Change the time
Volunteers can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Volunteer history
See exactly what kind of spots your customer had last time.
Customers
Volunteer details
For event organisers it's super handy to have all the details of volunteers at their finger tips. Allowing you to send a text, call or email whenever you need.
Advanced customer management
With Vev+ you see your volunteers in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable volunteers.
Focus on your volunteers
Your daily overview of volunteers. Showing you exactly who's coming, and a way to let you schedule again.
Upcoming spots
Vev shows you the next time you will see your volunteer. If there's no upcoming spot, you can schedule again with one tap.
Schedule again
In just a tap you your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule again.
Volunteer history
See exactly what kind of spots your customer had last time.
It's your data
It's your data. The volunteer information is yours. Vev doesn't sell, resell, target or advertise with this data.