Appointment software for massage therapists
Don't sweat it, get in a state of relaxation knowing that an online booking system helps all your clients.
What is massage booking software?
Massage booking software is an online system that allows massage therapists to streamline their business. With features like online scheduling, client management, and payment processing, Vev's software takes care of all the complicated details so that massage therapists can focus on giving the best massages to their clients.
Software is perfect for both established massage therapy businesses and those just starting out. Some features of massage booking software are:
- Online bookings
- Client management
- Automatic email reminders
- Payment processing
“You can't pick up the phone while giving a massage ”
How does massage appointment software make scheduling easier?
With the use of software you only need to set up your opening hours and exceptions for vacations and birthdays once. Then you provide the link to your booking page to your clients and they can book appointments into your agenda. It really is as easy as that!
Clients can also cancel or change their upcoming appointments themselves, until a time that you decide in the settings. For example, we see many therapists working with a cut-off time of 24 hours, after that clients can no longer cancel.
On top of all that, Vev's appointment scheduler also gives you a clear overview of your day, appointments, and clients in your dashboard.
- You set your own opening hours and create exceptions
- Clients can book, change and cancel through your easy-to-use online page
- You get a clear overview of your day, appointments, and clients
Can clients book massages and pay online with appointment software?
Yes, clients can book services and pay online with Vev’s appointment software. By accepting online payments on your online page, Vev’s software makes it easy for clients to pay for their appointments ahead of time.
The software also sends an email for every appointment, so clients are always aware of when their next appointment is scheduled. And don't forget to show-up.
- Accept online payments on your page
- Automatically send an email for every appointment
- Reduce no-shows
- Built-in CRM
Get up to 12% more bookings by having an online booking page
How to start using appointment software for massage therapists
Getting started with appointment software is simple. First, you sign up for a free account. After, set up your account and move on to start using the tool to manage appointments and client information. In short:
- Set up a free account on Vev
- Add necessary information
- Manage your appointments
Run the spa on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your massages and more
Decide what you offer at your spa. Add descriptions for your massages, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a massage again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a massage.
Sell
Add your massages and more
Decide what you offer at your spa. Add descriptions for your massages, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a massage again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a massage.
Marketing
Cover your spa
Add a cover to your header that matches your spa. Impress your clients of your spa even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your spa. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the spa to let your clients book massages by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other spas. Tell your clients why you're the best spa.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their massage so your spa administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the massage therapist is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your spa. Simply use your phone to have clients pay for their massages on the spot.
Discounts
It's easy to give your client a discount on their massage. Choose a percentage or fixed amount. Whatever works best for your spa.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a massage therapist.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for massage therapists.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of massages
See exactly who will get what massage, and at what time the appointment is due.
Your opening hours
You decide when the spa is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the spa is open.
Book deadline
Choose till what time clients can book a massage.
Make your accountant smile
Export data of the spa on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to book massages.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Vev+
Start your business for free. Earn more with Vev+ while doing less.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spa. This way you know exactly how your spa is doing.
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your spa.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their massage.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spa. This way you know exactly how your spa is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Overview
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of massages
See exactly who will get what massage, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver massages. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spa. This way you know exactly how your spa is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their massage.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their massage. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book massages, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your spa.
Client details
For massage therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next massage with your spa
Client history
See exactly what kind of massages your clients had at your spa last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For massage therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a massage again.
Client history
See exactly what kind of massages your clients had at your spa last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your spa. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.