Online booking system for home tutors
As a home tutor, managing schedules, keeping track of lessons, and organizing payment can be a challenge. So let us do it, for free!
What is a home tutor booking system?
Our software is a tutor booking system specifically tailored to home tutoring. It helps home tutors and small tutoring businesses manage their sessions, schedules, and payments, all on one platform.
The Vev system is designed for tutoring professionals who want to streamline their business. With our system, tutors can set their own business hours and vacation days, and students can book, cancel, or reschedule sessions according to their own needs. Directly into your agenda!
No more texting, calling, emailing about the best date and time. One booking page takes care of it all, thereafter reminding both student and teacher of the upcoming class.
- Tailor-made for tutors who want to focus exclusively on home tutoring
- Manage your whole business on one platform
- Set your availability, and students can book and reschedule sessions in your agenda themselves
“You can't pick up the phone while tutoring ”
How does online tutoring appointment software work?
We designed the software to be as easy as possible, that no student can ever give you the excuse that they didn't understand. The best is to experience it for yourself but here is a quick breakdown:
- You create your account
- Upload your logo, change the colours, and add the classes you offer
- Edit your available hours, set exceptions if needed
- Give it a final check - everything as you wish?
- Share the link with your students.
- See booking come in or add bookings yourself from your dashboard
- Both you and the student get automated emails for each booking, cancellation or re-scheduling.
- Receive a monthly report on your performance (revenue, number of classes etc.)
Like said before, we can write a 1000 words more about features and gimmicks but the best thing is just to try the appointment software out yourself. It is free, no strings attached!
What are the different tutoring booking software features?
Most tutoring booking software offer a range of features that make it easier to run your tutoring business. You can specify your opening hours, classes you offer, preferred payment methods, and even vacation days.
Vev also offers organized and clear reports so that you can access your students' information (built-in CRM) as well as track your earnings. The system will send out email updates to students and tutors for every session.
On top of all that, you can customize the look of your software with your own logo and images to reflect your branding. Like the cherry on the pie.
In short:
- Clear reports to track your earnings and view students' information
- Email updates for tutors and students for every new session
- Payment integration
- You decide when you want to work
- Alter the page to your your liking
Have students book their tutoring time slot directly into your agenda
Why should you use our tutoring booking system?
Tutoring booking system makes managing your tutoring business a breeze. Vev offers a user-friendly and efficient platform tailored to home tutoring. You can organize your schedule, track your earnings, and customize your branding. Our system simplifies your business, making it easy and efficient for you to focus on your students. Also, Vev is completely free so there is literally nothing standing in between you and trying it out!
Run your lesson business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your lessons and more
Decide what you offer at your lesson business. Add descriptions for your lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your lesson business makes, what your students schedule most and even learn how they made their appointment.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another student.
Schedule deadline
Choose till what time students can schedule a lesson.
Sell
Add your lessons and more
Decide what you offer at your lesson business. Add descriptions for your lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your lesson business makes, what your students schedule most and even learn how they made their appointment.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another student.
Schedule deadline
Choose till what time students can schedule a lesson.
Marketing
Cover your lesson business
Add a cover to your header that matches your lesson business. Impress your students of your lesson business even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your lesson business up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your lesson business. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your students get looks like you.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your lesson business to let your students schedule lessons by scanning it on their phone.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other lesson businesses. Tell your students why you're the best lesson business.
Get reviews from your students
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Scan to Pay
Let your students scan your QR for you to get paid. Vev will keep track of who has paid for their lesson so your lesson business administration is always up to date.
Get paid ahead
Enable your students to pay ahead for their appointment. Only if you want to, you as the tutor is in control.
Deposits
Let your students put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your lesson business. Simply use your phone to have students pay for their lessons on the spot.
Discounts
It's easy to give your student a discount on their lesson. Choose a percentage or fixed amount. Whatever works best for your lesson business.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a tutor.
Refunds
Students who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for tutors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of lessons
See exactly who will get what lesson, and at what time the appointment is due.
Your opening hours
You decide when your lesson business is open (or closed) for appointments.
Choose a time and date
Let your students choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your lesson business is open.
Schedule deadline
Choose till what time students can schedule a lesson.
Make your accountant smile
Export data of your lesson business on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future students are able to schedule lessons.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another student.
Notifications for you
When your student make an appointment, cancelation or change you will receive a notification.
Vev+
Start your business for free. Earn more with Vev+ while doing less.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your lesson business. This way you know exactly how your lesson business is doing.
Your day at a glance
See exactly how much your lesson business makes, what your students schedule most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to the students of your lesson business.
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their lesson.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your lesson business. This way you know exactly how your lesson business is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your lesson business up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Overview
Your day at a glance
See exactly how much your lesson business makes, what your students schedule most and even learn how they made their appointment.
Notifications for you
When your student make an appointment, cancelation or change you will receive a notification.
Your overview of lessons
See exactly who will get what lesson, and at what time the appointment is due.
Focus on your students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver lessons. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your lesson business. This way you know exactly how your lesson business is doing.
No-shows
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their lesson.
Policy
Define your own policy, so your students know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their lesson. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After students schedule lessons, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to the students of your lesson business.
Student details
For tutors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time students can cancel for free. Whenever a cancelation is made, students receive a message including a link to schedule their next lesson with your lesson business
Student history
See exactly what kind of lessons your students had at your lesson business last time.
Customers
Notes
Add notes about your students. These notes show up around the appointment, so you can pick up the conversation with your student where you left off last time.
Student details
For tutors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your students in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable students.
Focus on your students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
Student history
See exactly what kind of lessons your students had at your lesson business last time.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with the data from your lesson business. Of course not!
Get reviews from your students
Word of mouth is the best marketing, and reviews are the digital equivalent of this.