Free booking system for dietitians
When to use a booking system as a dietitian nutritionist?
If you are already in this space, you know that there is a growing demand for dietitian nutritionists throughout the nation. Since you are an expert when it comes to food and nutrition, you probably wanna spend most of your time doing just that.
An appointment system can offer you peace of mind, knowing that your clients can schedule appointments 24/7. Especially if you run a small practice, it’s rather annoying to be bothered with phone calls, texts, and emails when you are in the midst of a session with somebody.
When you put the free booking link that Vev provides on your website, mention it on your social media profiles, or perhaps even spell it out on your voicemail, you can nudge clients easily towards managing their appointments online.
It’s also a great way to get more appointments over the weekend and outside your business hours.
The three top reasons to start working with a booking system for your business:
- It’s free of charge. When you use Vev, your page will be up and running in under a minute. No credit card information is needed.
- Be available when you are unavailable. Accept appointments when you are in the middle of one. Clients can book, cancel, and modify their appointments 24/7.
- It’s expensive to make it yourself. You are probably not an expert yourself. And if you use a (free) website builder, it probably doesn’t come with the smarts of a system that Vev offers you for free.
Don’t get interrupted during sessions, let your clients book themselves
How to run your business as a dietitian more efficiently?
You can read all the self-help books you want, but there’s nothing quite like having an “extra employee” at zero cost. Think of that analogy when you make use of an appointment system like Vev for your business. An online reservation system handles tasks big and small that otherwise eat up many minutes per task, and quickly accumulate to hours a month!
Three simple ways to run your business more efficiently starting today:
- Promote your booking link everywhere. From printed flyers/brochures to online ads. Make sure to make everything “actionable”. In that case, all people have to do is scan a QR code or click on a link to make their (first) appointment with you.
- Set up rules on when/how clients can book. With Vev it’s easy to customize your booking policy to fit your needs. For example, you can allow clients to only make bookings and changes up to 6, 12, 24, or even 48 hours in advance. This determines when your calendar is “locked”, and you have some peace of mind.
- Set up smart breaks. Traditional booking systems only allow you to set up fixed breaks, for example between 12p and 1p. When it’s you on the phone, you might be more flexible. Vev brings that magic to your booking system, for free. Now you simply say: I want a take a break between 11:30a and 1:30p. Based on demand a 30, 45, or 60-minute break is squeezed in with minimum lost time.
“Easily save 2+ hours every week by using booking software ”
Can I use separate software to schedule appointments for my practice?
No problem! In order to fully comply with various safety regulations around electronic patient records (EPR), you can use Vev to just schedule appointments with your clients. No patient data is stored in Vev, and we only store the information that is needed to make the appointment.
Payments can also be handled separately, so any complicated billing situation, such as health insurance reimbursements, can be dealt with separately.
We created Vev to be a natural extension of the software you might already be working with. In that case, you keep working with the professional service for the nutritional care you provide, and use Vev as a “smart digital assistant” to help you manage your time as efficiently as possible.
Don't forget that Vev also has a powerful CRM built-in
Can I offer telehealth appointments through a booking system?
Yes. The powerful software from Vev allows you to offer virtual consultations. It also seamlessly integrates with the existing software you might use for your telehealth sessions. In that case, you only use Vev to schedule the appointment with your client and provide them with a link to the telehealth video service they can dial in.
This way, you have the peace of mind that the free software from Vev doesn’t interfere with any electronic patient record regulations you need to comply with.
“Remove all the back and forth to get appointments, focus on your clients instead ”
Can I also provide my services as a dietitian at people’s homes?
Yes, the free booking software from Vev also features a so-called “home” option. All you have to do in that case is to set up an area you service once. From there on, when people visit your page, they have to enter their address and will see right away if your services are available to them. If needed, you can also charge for the mileage based on how far they are from your business address. This is a perfect and convenient extension to your business, when it comes to providing the best possible care.
Run your practice on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your diet consultations and more
Decide what you offer at your practice. Add descriptions for your diet consultations, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your practice makes, what your clients plan most and even learn how they made their appointment.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a diet consultation again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients plan.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Plan deadline
Choose till what time clients can plan a diet consultation.
Sell
Add your diet consultations and more
Decide what you offer at your practice. Add descriptions for your diet consultations, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your practice makes, what your clients plan most and even learn how they made their appointment.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a diet consultation again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients plan.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Plan deadline
Choose till what time clients can plan a diet consultation.
Marketing
Cover your practice
Add a cover to your header that matches your practice. Impress your clients of your practice even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your practice. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your clients get looks like you.
Plan with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your practice to let your clients plan diet consultations by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other practices. Tell your clients why you're the best practice.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their diet consultation so your practice administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the dietitian is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your practice. Simply use your phone to have clients pay for their diet consultations on the spot.
Discounts
It's easy to give your client a discount on their diet consultation. Choose a percentage or fixed amount. Whatever works best for your practice.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a dietitian.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for dietitians.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of diet consultations
See exactly who will get what diet consultation, and at what time the appointment is due.
Your opening hours
You decide when your practice is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your practice is open.
Plan deadline
Choose till what time clients can plan a diet consultation.
Make your accountant smile
Export data of your practice on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to plan diet consultations.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Vev+
Start your business for free. Earn more with Vev+ while doing less.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your practice. This way you know exactly how your practice is doing.
Your day at a glance
See exactly how much your practice makes, what your clients plan most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your practice.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their diet consultation.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your practice. This way you know exactly how your practice is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Overview
Your day at a glance
See exactly how much your practice makes, what your clients plan most and even learn how they made their appointment.
Notifications for you
When your client make an appointment, cancelation or change you will receive a notification.
Your overview of diet consultations
See exactly who will get what diet consultation, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you plan again.
Delivery overview
See exactly where and at what time you need to deliver diet consultations. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your practice. This way you know exactly how your practice is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their diet consultation.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their diet consultation. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients plan diet consultations, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your practice.
Client details
For dietitians it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next diet consultation with your practice
Client history
See exactly what kind of diet consultations your clients had at your practice last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For dietitians it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you plan again.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a diet consultation again.
Client history
See exactly what kind of diet consultations your clients had at your practice last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your practice. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.