Free tour booking system for all passionate tour operators
What is online tour booking software?
It is like a flag or an umbrella, it helps you to never lose any participants. Literally, where a flag helps people to keep sight of you in a busy city, booking software helps people to book whatever tour they are interested in whenever they want. You will never lose customers for your tour again.
The booking software gives your touring business a destination on the web. Anyone can go here and look at the various tours you offer, the pricing, and the available times. And book directly from their own phone or laptop without you having to do anything!
Tour booking software helps you to organize your business, giving a clear overview of which tours are booked and by who.
With Vev you don’t have to pick up the phone to get participants
Which online tour booking system is free?
Next to it being important that the tour booking system is easy to use for both you and your customers, it should also not take a massive cut of your earnings. We understand that, and that is why we have built an amazing tour booking system for anyone to use for free. So the answer to this question can be brief: Vev
Why, you might wonder, do you offer a tour booking system for free? Well, we have made it our mission to create an equal playing field between all types of tour operators. We believe that it was not fair that large tour operators could use the best tooling, while smaller tour operators were stuck choosing between using crappy booking systems or paying hefty fees.
So we decided to offer the best possible tooling (and continuously improving) for the lowest possible fee (free). Only when you want to have certain pro features, like running automated ads in your city, do we ask for a small fee. But you are never forced to pay, that is a promise.
“Save 2+ hours a week by using an online reservation system ”
How to best use tour scheduling software?
We decided to ask this question to some of the tour operators currently using our tour scheduling software. These are the 7 steps that they came up with:
- Create a page
- Add your tours, prices, number of slots, and available times
- Give your page some nice colors
- Share your link on social media
- Print out your QR code and hang it in spots where many tourists pass through
- See exactly how many people book which tours and prepare accordingly
- Check the monthly wrapped-email to see this month’s earnings
What is the best reservation software for tour operators?
We again asked the tour operators that use Vev as their reservation software for their opinion. But that was a bit ridiculous, this is the list they came up with:
- Vev
We could have known, it makes sense that they use us if they believe that we are the best. Anyway, let’s highlight some features that make us loved by many tour operators from all over the world.
- Super easy-to-use dashboard
- Beautifully designed booking website in your colors
- Automatic reminders to your customers to prevent no-shows
- Payment integration
- Monthly wrapped email showing how ticket sales are going
- All customer information easily accessible
“Don’t get interrupted during the tour, let your customers book their own time slots ”
Can the booking software also be used by small tour operators?
Yes, Vev booking software is used by tour operators big and small from all over the world. As mentioned before, it is our mission to equal the playing field, offering the best tooling to all tour operators.
Booking software will make even the smallest tour operator look super professional. It gives you all the things that big tour operators always brag about:
- A nice looking booking website on desktop and mobile
- Online booking possibility for your tours
- Online payments
- Email to your customers in your brand colors
- CRM for tour operators
- and so much more.
I think the time has come for you to just give it a try. Big or small, the tool is free to use, so why not give it a spin?
Run your tour business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your tours and more
Decide what you offer at your tour business. Add descriptions for your tours, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your tour business makes, what your customers join most and even learn how they made their appointment.
Join again
In just a tap your customers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your customers are reminded to join a tour again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your customers join.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another customer.
Join deadline
Choose till what time customers can join a tour.
Sell
Add your tours and more
Decide what you offer at your tour business. Add descriptions for your tours, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your tour business makes, what your customers join most and even learn how they made their appointment.
Join again
In just a tap your customers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your customers are reminded to join a tour again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your customers join.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another customer.
Join deadline
Choose till what time customers can join a tour.
Marketing
Cover your tour business
Add a cover to your header that matches your tour business. Impress your customers of your tour business even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your tour business up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your tour business. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your customers get looks like you.
Join with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your tour business to let your customers join tours by scanning it on their phone.
Policy
Define your own policy, so your customers know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other tour businesses. Tell your customers why you're the best tour business.
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Scan to Pay
Let your customers scan your QR for you to get paid. Vev will keep track of who has paid for their tour so your tour business administration is always up to date.
Get paid ahead
Enable your customers to pay ahead for their appointment. Only if you want to, you as the tour guide is in control.
Deposits
Let your customers put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your tour business. Simply use your phone to have customers pay for their tours on the spot.
Discounts
It's easy to give your customer a discount on their tour. Choose a percentage or fixed amount. Whatever works best for your tour business.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a tour guide.
Refunds
Customers who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for tour guides.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your customers know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of tours
See exactly who will get what tour, and at what time the appointment is due.
Your opening hours
You decide when your tour business is open (or closed) for appointments.
Choose a time and date
Let your customers choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way customers can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your tour business is open.
Join deadline
Choose till what time customers can join a tour.
Make your accountant smile
Export data of your tour business on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future customers are able to join tours.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another customer.
Notifications for you
When your customer make an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing tour business even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your tour business. This way you know exactly how your tour business is doing.
Your day at a glance
See exactly how much your tour business makes, what your customers join most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your tour business then you are good!
Works out of the box
Vev comes loaded with everything needed for your tour business right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your tour business.
It's your data
It's your data. The customer information is yours. Vev doesn't sell, resell, target or advertise with the data from your tour business. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish and Norwegian. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your customers. Emails are sent in your style so they feel familiar to the customers of your tour business.
Appointment reminders
On the day of the appointment, your customer receives a reminder from you. It's send automatically and includes all the information of their tour.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your tour business. This way you know exactly how your tour business is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your tour business up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way customers can't make an appointment.
Overview
Your day at a glance
See exactly how much your tour business makes, what your customers join most and even learn how they made their appointment.
Notifications for you
When your customer make an appointment, cancelation or change you will receive a notification.
Your overview of tours
See exactly who will get what tour, and at what time the appointment is due.
Focus on your customers
Your daily overview of customers. Showing you exactly who's you will see today, and an easy way to let you join again.
Delivery overview
See exactly where and at what time you need to deliver tours. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your tour business. This way you know exactly how your tour business is doing.
No-shows
Appointment reminders
On the day of the appointment, your customer receives a reminder from you. It's send automatically and includes all the information of their tour.
Policy
Define your own policy, so your customers know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Customers can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Customers can add the appointment to their calendar. This way they receive a notification before their tour. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After customers join tours, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your customers. Emails are sent in your style so they feel familiar to the customers of your tour business.
Customer details
For tour guides it's super handy to have all the details of customers at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time customers can cancel for free. Whenever a cancelation is made, customers receive a message including a link to schedule their next tour with your tour business
Customer history
See exactly what kind of tours your customers had at your tour business last time.
Customers
Notes
Add notes about your customers. These notes show up around the appointment, so you can pick up the conversation with your customer where you left off last time.
Customer details
For tour guides it's super handy to have all the details of customers at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your customers in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable customers.
Focus on your customers
Your daily overview of customers. Showing you exactly who's you will see today, and an easy way to let you join again.
Join again
In just a tap your customers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your customers are reminded to join a tour again.
Customer history
See exactly what kind of tours your customers had at your tour business last time.
It's your data
It's your data. The customer information is yours. Vev doesn't sell, resell, target or advertise with the data from your tour business. Of course not!
Get reviews from your customers
Word of mouth is the best marketing, and reviews are the digital equivalent of this.