Free online booking system for auditions
Auditions are a crucial part of the entertainment industry, but scheduling them can be a time-consuming and challenging task. With so many performers vying for a spot, you need a system that streamlines the process and makes it easier to manage. An online booking system can help you do just that, providing a convenient way to schedule auditions and keep track of who's coming and when.
What are the benefits of using an online appointment system for auditions?
- Time-saving: One of the biggest benefits of using an online appointment system is that it saves you time. You no longer need to spend hours on the phone or sending emails back and forth to schedule auditions. With an online booking system, performers can simply log in and book a time that works for them, freeing up your time to focus on other tasks.
- Easy scheduling: An online booking system makes scheduling auditions a breeze. You can set up available time slots and allow performers to book them at their convenience. This eliminates the need for back-and-forth emailing or phone calls and ensures that everyone is on the same page.
- Increased efficiency: With an online appointment system, you can see at a glance who has booked an audition and when. This makes it easier to manage your schedule and avoid conflicts. You can also send reminders to performers before their audition, so they don't forget.
Remove all the back and forth to set dates and focus on your candidates.
When to use a reservation system for managing auditions?
There are a couple of moments imaginable when you could choose to use auditioning reservation software:
- Large auditions: If you're organizing a large-scale audition with many performers, using an online booking system can help you manage the process more efficiently. It allows you to schedule auditions in a streamlined way, so you don't get overwhelmed.
- Remote auditions: If you're hosting auditions in multiple locations or remotely, an online booking system is a must-have tool. It makes it easy for performers to book an audition time, no matter where they're located.
- Busy schedule: If you have a busy schedule and a lot on your plate, an online booking system can help you keep track of everything. It allows you to see at a glance who has booked an audition and when, so you can manage your schedule more effectively.
“Save 2+ hours a week by using an online appointment system ”
Why is an online booking system useful as a tool for organizing auditions?
- Improved communication: An online booking system improves communication between you and the performers. With an online booking system, you can send reminders, confirmations, and updates to performers, so they know what's going on.
- Better organization: An online booking system makes it easier to keep track of who has booked an audition and when. This makes it easier to avoid conflicts and manage your schedule more effectively.
- Increased accuracy: With an online booking system, you can reduce the risk of errors and misunderstandings. Performers can book their audition times directly, and you can see at a glance who has booked and when. This eliminates the need for manual scheduling and reduces the risk of mistakes.
In conclusion, using an online booking system for auditions can provide you with many benefits, including time-saving, easy scheduling, increased efficiency, improved communication, better organization, and increased accuracy. If you're organizing auditions, consider using a booking system. It will save you a headache.
Run the venue on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your auditions and more
Decide what you offer at your venue. Add descriptions for your auditions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your venue makes, what your attendee book most and even learn how they made their appointment.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a audition again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendee book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Book deadline
Choose till what time attendee can book a audition.
Sell
Add your auditions and more
Decide what you offer at your venue. Add descriptions for your auditions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your venue makes, what your attendee book most and even learn how they made their appointment.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a audition again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendee book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Book deadline
Choose till what time attendee can book a audition.
Marketing
Cover your venue
Add a cover to your header that matches your venue. Impress your attendee of your venue even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Brand your Vev
Add your logo, show a cover image, customize font styles, and display your address (or not). And everything will get styled in line with your venue. That means your appointment page, dashboard, Wallet passes and even every single e-mail that your attendee get looks like you.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the venue to let your attendee book auditions by scanning it on their phone.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan for your page to stand out from other venues. Tell your attendee why you're the best venue.
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Scan to Pay
Let your attendee scan your QR for you to get paid. Vev will keep track of who has paid for their audition so your venue administration is always up to date.
Get paid ahead
Enable your attendee to pay ahead for their appointment. Only if you want to, you as the auditioner is in control.
Deposits
Let your attendee put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your venue. Simply use your phone to have attendee pay for their auditions on the spot.
Discounts
It's easy to give your attendent a discount on their audition. Choose a percentage or fixed amount. Whatever works best for your venue.
Upsell
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a auditioner.
Refunds
Attendee who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for auditioners.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of auditions
See exactly who will get what audition, and at what time the appointment is due.
Your opening hours
You decide when the venue is open (or closed) for appointments.
Choose a time and date
Let your attendee choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the venue is open.
Book deadline
Choose till what time attendee can book a audition.
Make your accountant smile
Export data of the venue on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future attendee are able to book auditions.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Notifications for you
When your attendent make an appointment, cancelation or change you will receive a notification.
Vev+
Start your business for free. Earn more with Vev+ while doing less.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your venue is doing.
Your day at a glance
See exactly how much your venue makes, what your attendee book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your venue then you are good!
Works out of the box
Vev comes loaded with everything needed for the venue right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the venue.
It's your data
It's your data. The attendent information is yours. Vev doesn't sell, resell, target or advertise with the data from your venue. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish and Norwegian. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your venue.
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their audition.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your venue is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Overview
Your day at a glance
See exactly how much your venue makes, what your attendee book most and even learn how they made their appointment.
Notifications for you
When your attendent make an appointment, cancelation or change you will receive a notification.
Your overview of auditions
See exactly who will get what audition, and at what time the appointment is due.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver auditions. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your venue. This way you know exactly how your venue is doing.
No-shows
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their audition.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Attendee can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendee can add the appointment to their calendar. This way they receive a notification before their audition. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendee book auditions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your venue.
Attendent details
For auditioners it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time attendee can cancel for free. Whenever a cancelation is made, attendee receive a message including a link to schedule their next audition with your venue
Attendent history
See exactly what kind of auditions your attendee had at your venue last time.
Customers
Notes
Add notes about your attendee. These notes show up around the appointment, so you can pick up the conversation with your attendent where you left off last time.
Attendent details
For auditioners it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your attendee in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable attendee.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a audition again.
Attendent history
See exactly what kind of auditions your attendee had at your venue last time.
It's your data
It's your data. The attendent information is yours. Vev doesn't sell, resell, target or advertise with the data from your venue. Of course not!
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.